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4 <br /> PROJECT TITLE: Initialed by: <br /> _Reject bids for Maintenance of the Department Head <br /> Standardized Security Management CAA <br /> System Maintenance Council President <br /> • <br /> COUNCIL BILL# <br /> LOCATION: Originating Depart. Facilities/Prop.Mgmt. <br /> Police South&North Precincts Contact Person Mike Shepard <br /> Service Center#1 &S.C. Annex#1 Phone Number 257-8896 <br /> Wall Street Building FOR AGENDA OF 10/29/03 <br /> Preceding Action: Consent Second Reading <br /> X Action Third Reading <br /> First Reading Public Hearing <br /> Attachments: Department(s)approval (Identify): <br /> E-mail from RFI Electronics, Inc. Legal <br /> Expenditure Required $ 0 Account Number(s): <br /> Amount Budgeted $ 30,540 0385870030480 <br /> Additional Required $ - <br /> SUMMARY STATEMENT: <br /> On December 18,2002 Council awarded the Standardized S- ecur i�-Mangemnt System 0) <br /> year Maintenance Contract <br /> to RSI Electronics;hic.in the amount of$30,540.00.The contract was to go into effect after the installation contractor <br /> of-the.system,Allied Security International completed their work and the(1)year ivananty period had expired.It was <br /> estimated that this time would be November 1,2004. <br /> RFI Electronicssent a letter to the City on September 8;2003-informing Facilities that they could not obtain a-bond for <br /> the Maintenance portion of this project and they elected to withdraw their bid.The second lowest bid from Allied <br /> Security International in the amount of$91,820 exceeded the amount budgeted. <br /> Five-year maintenance bid proposals: <br /> RFI Electronics,Inc. $ 30,540.00 <br /> Allied Security International $ 91,820.00 <br /> ADT Security Services $109,145.00 <br /> NetVersant Washington,Inc. $266,668.20 <br /> - <br /> Facilities will work with the Purchasing Division to re-bid the maintenance work in August of 2004. <br /> RECOMMENDATION(Exact action requested of Council): - - 15 <br /> Reject all bids for the maintenance portion of the Standardized Security Management System Project. <br /> agenda October 20,2003 <br />