2003/10/29 Council Agenda Packet

7 HOME funds or who are in a position to participate in a decision making process or gain inside information with regard to these activities, may obtain a financial interest or benefit from a HOME-assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. 3. Persons Covered The conflict of interest provisions of paragraph 2 of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the Agency. 4. Exceptions: Threshold Requirements Upon the written request of the County, HUD may grant an exception to the provisions of paragraph 2 of this section on a case-by-case basis when it determines that such an exception will serve to further the purposes of the County's HOME Program and the effective and efficient administration of the HOME activities. The County may submit a request for an exception to HUD for consideration only after the Agency has provided to the County the following: a) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made. b) An opinion of the Agency's attorney that the interest for which the exception is sought would not violate State or local law. 5. Factors To Be Considered for Exceptions The factors to be considered by the County to submit a request for an exception to HUD shall be the same as those considered by HUD in determining whether to grant a requested exception and are contained at 24 CFR 92.356(e). F. Fiscal Management. All disbursements under this Agreement shall be subject to audit and recovery of disallowed costs. 1. Payment and Disbursements. Disbursements by the County from this Agreement shall be on a reimbursement basis, covering obligations incurred but not paid by the Agency in its administration of the HOME activities. These funds shall be managed through the County's HOME Investment Trust Fund account utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR Part 92.502, in the following manner: a) The Agency's staff will prepare all needed documentation to complete a HOME activity Set-up Report for each activity undertaken. b) The Agency's staff will prepare the Request for Payment to Snohomish County with adequate notice to allow processing by Snohomish County. 5 46