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5 <br /> - III SPECIAL TERMS AND CONDITIONS <br /> 1 ADMINISTRATIVE <br /> All administrative costs for the management of this contract will be born by the Contractor. There <br /> will be no build-in and no usage fee, the contractor will submit a quarterly report of activity within <br /> 30 days of the end of each quarter. <br /> 2 REPORTS. The contractor(s)must provide the following report(s) to office of state procurement. <br /> Sales and Subcontractor Report, a quarterly Sales and Subcontractor Report (attached) to be <br /> submitted in the format provided by the Office of State Procurement. Total purchases for each State <br /> Agency,University, Community and Technical College, and political entity shown separately. <br /> The report shall include sales information (Section A) and amounts paid to each subcontractor <br /> during the reporting period (Section B). <br /> Late reporting or remittance will result in additional charges. Late filing of required reports <br /> will incur a $150 fee per occurrence and subject to the contemporary maximum allowable interest <br /> rate. Late fees are due at filing. Timely reporting is a contract term; failure to perform may lead to <br /> findings or termination for default. Reports should be rounded to nearest dollar. Contractors will be <br /> provided with all necessary sample forms, instructions, and lists. Reports are due thirty (30) days <br /> after the end of the calendar quarter, i.e., April 30th, july 31st, october 31st and january 31st. The <br /> annual report and remittance will be due with the fourth quarter reporting,january 31st <br /> The SPO will also require specific reports on the activity of an item or group of items. The <br /> SPO will identify those for the Contractor. <br /> 3 DELIVERY. It is recommended that order be at least $50, however there is no required minimum <br /> order. Prepaid freight will apply on all orders placed in normal delivery mode. <br /> All orders will be delivered FOB destination. Qualifying orders will receive second-day prepaid <br /> freight to any point in Washington. <br /> Backordered items will be shipped and billed against the original PO. Clients with Backorders will <br /> be notified of estimated availability dates. When available, they will also be advised of comparable <br /> alternatives. <br /> Special Orders, items, those not normally stocked,will be identified on the web-site. Special Order <br /> items will be drop-shipped prepaid from the manufacturer and will arrive in three weeks. <br /> Clients may choose to expedite an order. In such cases Corporate Express will ship as directed by the <br /> client and bill for freight. Clients will receive a 30% discount off published freight rates. <br /> Individual shipping cartons shall be labeled with the name of the ordering agency, order number, <br /> contract number, contractor, and where applicable, use-by dates. <br /> Deliveries will be made to work zones, this is the same area the parcel deliveries are normally made. <br /> C:\Documents and Settings\DBryant\Local Settings\Temporary Internet 3 6 <br /> Files\OLK3 8\2004OfficeSupplies.doc <br />