2004/06/02 Council Agenda Packet

8 . H. Procedures for timely and appropriate resolution of audit findings and recommendations. All fiscal books, records, documents, reports and other data relating to this Agreement shall be maintained and reported in a manner consistent with BARS. The Contractor agrees that the County, any state, federal, or other funding agency; any local, state, or federal regulatory body; and the Office of State Auditor or their designees shall have full access to and right to examine any fiscal books, records, documents, and other materials relevant to this Agreement at all reasonable times. REIMBURSEMENT PROCEDURES Payment for services to be performed under this Agreement shall be contingent upon the submission of complete, accurate, and timely reports as required by the County. The Contractor will submit monthly written claims for reimbursement for services rendered under this Agreement in the manner set out in the Special Terms and Conditions of the contracts. The County will process claims after all supporting documentation is provided in correct and proper form. All claims must be submitted within ninety (90) days of the close of the month of service provision. Final claims for reimbursement must be submitted within thirty (30) days of the contract ending date. Claims submitted after these deadlines will not be processed. The County reserves the right to withhold payment for services required to be performed under this Agreement until required reports and/or other documents have been received. OVERPAYMENTS AND ASSERTION OF LIEN In the event that the County establishes overpayments or erroneous payments made to the Contractor under this Agreement, the County may secure repayment, plus interest, if any, through the filing of a lien against the Contractor's real property, or by requiring the posting of a bond, assignment of deposit, or some other form of security acceptable to the County, or by doing both. AUDIT REQUIREMENTS Single Audit Act. If the Contractor is a subrecipient of federal awards as defined by Office of Management and Budget (OMB) Circular 133-A, the Contractor shall maintain records that identify all federal funds received and expended. Such funds shall be identified by the appropriate OMB Catalog of Federal Domestic Assistance numbers. The Contractor shall make the Contractor records available for review or audit by officials of the federal awarding agency, the General Accounting Office, and DSHS. The Contractor shall incorporate OMB Circular A-133 audit requirements into all contracts between the Contractor and its subcontractors who are subrecipients. The Contractor shall comply with any future amendments to OMB Circular A-133 and any successor or replacement Circular or regulation. If the Contractor expends $300,000 or more in federal awards from any and/or all sources in any fiscal year beginning after June 30, 1996, the Contractor shall procure and pay for a single or program-specific April 14,2004 Basic Terms&Conditions HSD-2004-05-198 City of Everett Page 13