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9 <br /> 7. Duties of the City. The City shall reimburse the Contractor for costs <br /> incurred during the contract period in an amount not to exceed $14,588.50, and <br /> in accordance with the reimbursement provisions below. <br /> 8. Reimbursement Provisions. <br /> 8.1 Funds will be disbursed on a reimbursement basis to the <br /> Contractor for the costs incurred for work performed during the reporting period. <br /> 8.2 In order to obtain reimbursement, the Contractor shall submit <br /> a monthly invoice on a form to be provided by the City, which identifies the costs <br /> incurred for work performed since the previous invoice was submitted. The <br /> invoice is due on or before the 10th day of the month following the month during <br /> which the services were performed under this Agreement. <br /> 8.3 Expenditures of match funds must be identified on the <br /> invoice voucher form provided by the City. <br /> 8.4 The final invoice covering costs incurred for work performed <br /> on or before September 30, 2006, must be submitted by the Contractor prior to <br /> October 5, 2006, to allow the City sufficient time for processing and submission <br /> to the Office of Community Development ("OCD"). Payment of the final invoice <br /> shall be contingent upon the City's and the OCD's receipt and approval of a final <br /> progress report. <br /> 8.5 The City may withhold reimbursement payment if the <br /> Contractor does not submit required reports to the City. Upon the Contractor's <br /> submittal of required reports, the City shall make payment to the Contractor as <br /> provided in this Agreement. Failure of the Contractor to submit reports as <br /> specified is grounds for the City to terminate this Agreement. <br /> 9. Recapture Provisions. In the event that the Contractor does not <br /> expend funds under this Agreement in accordance with the provisions of this <br /> Agreement, the City reserves the right to recapture funds in an amount <br /> equivalent to the extent of noncompliance. Such right of recapture shall exist for <br /> a period not to exceed six years after the relevant one-year term of this <br /> Agreement. <br /> 10. Documentation and Monitoring. The Contractor shall follow <br /> accounting procedures and shall maintain books, records, documents and other <br /> evidence which sufficiently and properly reflects all direct, indirect and match <br /> costs of any nature expended in the performance of this Agreement. The. <br /> Contractor will retain all books, records, documents and other materials relevant <br /> to the provision of services under this Agreement for six years for the date of final <br /> payment. A representative of the United States Department of Justice, the Office <br /> of the Washington State Auditor, and/or the City, or any person(s) duly <br /> authorized by any of them shall have full access to and the right to inspect, <br /> excerpt, audit or examine any of these materials at all reasonable times for a <br /> period of six years. <br /> Page 3 <br /> 62 <br />