2006/05/31 Council Agenda Packet

8 The Agency is responsible for operating the Project in accordance with the Housing Operations Manual developed by the Agency pursuant to Section III-F of this HOME Agreement. The Agency is specifically responsible for all maintenance, repair, and management functions, including, without limitation, the following: selection of residents, occupancy standards, complaint and grievance proceedings, evictions, collection of rents and security deposits, routine and extraordinary repairs, and replacement of capital items. The Agency shall maintain units and common areas in a safe and sanitary manner in accordance with local health, building, and housing codes; the Housing Operations Manual provided for in this HOME Agreement; and applicable Uniform Physical Conditions Standards (UPCS). UPCS are the minimum standards for building exterior, interior living space, heating and plumbing systems, and health and safety conditions for HUD-assisted housing and are available at www.washingtonwatchdog.org/documents/cfr/title24/part5.html. IV. FISCAL MANAGEMENT A. Eligible Costs Disbursements shall be made to the Agency under this Agreement only for certain "eligible project costs," as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain "pre-award costs" pursuant to 24 CFR § 92.212. In no event, however, shall disbursement be made to the Agency for costs not included in the Project Budget attached as Attachment B to this Agreement. No expenditure of HOME funds shall be made for "prohibited activities," as that term is defined in 24 CFR § 92.214. A. Payment and Disbursements The Agency may not request disbursement of funds under this Agreement until the funds are needed for the payment of eligible Project costs. The amount of each request shall be limited to the amount needed. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Project obligations incurred but not paid by the Agency. These funds shall be managed through the City's HOME Fund account (the "HOME Fund") utilizing the Integrated Disbursement and Information System ("IDIS") described in 24 CFR § 92.502, in the following manner: 1. The Agency's Project staff will prepare the Request for Reimbursement/Actual Expenditure Report (attached hereto as Attachment F and incorporated herein by this reference) together with a Report of Actual Expenditures (attached hereto as Attachment G and incorporated herein by this reference) and submit them to the City with adequate notice to allow processing by the City. Each Request for - 9 - 6