2006/12/06 Council Agenda Packet

Diesel Retrofit Grant Agreement No. G0700022 between the Washington State Department of Ecology and City of Everett • Retrofits must be installed by DEPARTMENT- selected Contractors. • The retrofit contractor shall: 1. Schedule a visit to RECIPIENTs fleet site to inspect each type of vehicle that is to be considered for retrofit. 2. Determine the exact Diesel Oxidation Catalysts (DOC) kit, Crankcase Emissions Control (CEC) and Diesel Particulate Filter (DPF) to be ordered for each vehicle. 3. Request DEPARTMENT and RECIPIENT written approval of a work order that identifies which RECIPIENT vehicles are suitable for DOC, CEC and DPF retrofit. The work order shall identify the appropriate parts, DOC, CEC and DPF kits, mounting hardware, etc. including the price for selected parts and installation, plus any additional charges that apply such as ferry or toll road charges associated with site visits. In order to insure consistency with the statewide contract, the DEPARTMENT must approve all parts, service and additional charges in the work order and any subsequent changes to it. 4. Once approval is received from the DEPARTMENT and the RECIPIENT, order the selected retrofit parts, and schedule an appointment with the RECIPIENT to install retrofit technology on the designated vehicles. 5. Install DOC, CEC and DPF kits on designated vehicles at either the nearest designated fleet site, "a coordinated location", or at the nearest contractor's shop. The contractor is responsible for all cleanup associated with installations. Through their normal recycling process and in accordance with all Washington State and federal laws, and with individual local government policies, the contractor shall dispose of all parts removed from vehicles. The contractor shall ensure that DOC, CEC and DPF kit installations will not void any existing warranty on retrofitted vehicles. 6. Once retrofit installations are complete, the contractor shall provide a list of DOC, CEC and DPF kit manufacturer's maintenance procedures and recommended maintenance intervals, a written labor and materials warranty for parts and services provided, and a detailed invoice to the RECIPIENT. 7. Provide the DEPARTMENT the following documentation: • A written progress report (electronic is suitable), due at the end of each month, documenting all work completed for that month, and providing a schedule of anticipated installations. The report shall list the vehicle number, vehicle district number, engine make and model number, and date of installation for each DOC, CEC and DPF filter. 1Q Page 5 of 6