2007/02/28 Council Agenda Packet

Title VI Plan—City of Everett Everett, WA 98201. A formal complaint must be filed within 180 calendar days of the alleged occurrence. The City will not officially act or respond to complaints made verbally. 2. Upon receiving the written complaint the City will determine its jurisdiction, the need for additional information, and the investigative merit of the complaint. Complaints naming the City as a respondent shall be forwarded by the City to the appropriate oversight agency. In such cases, the City will request that the appropriate oversight agency conduct the investigation. For example, the City may submit the complaint to and request investigation by the Washington State Department of Transportation(WSDOT) Office of Equal Opportunity. In the event WSDOT handles the investigation, they will follow their adopted procedures for investigating discrimination complaints, per their current State Title VI Plan. 3. If the City undertakes an investigation against a sub-recipient, consultant, or contractor, under contract with the City,the City will notify the appropriate state and/or federal agency within 15 calendar days. 4. Once the City decides its course of action, the complainant and the respondent will be notified in writing of the City's determination within five(5) calendar days. The complaint will be logged into the records of the Title VI Coordinator identifying the basis of the allegation, e.g. race, color, national origin, sex, or handicap/disability. 5. In cases where the City assumes investigation of the complaint, the City will use a qualified, well-trained investigator and provide the respondent with the opportunity to respond to the allegations in writing. The respondent will have ten(10) calendar days upon receipt to furnish the City with his/her response to the allegations. 6. Within 60 days of receipt of the complaint, the Coordinator, the Coordinator's designee, or investigator will prepare a written investigative report for the Mayor. The report shall include a narrative description of the incident, identification of persons interviewed, findings and recommendations for disposition. 7. The recommendation will be reviewed by the City's Legal Department. The Legal Department may discuss the report and recommendations with the Coordinator and other appropriate departmental staff. The report will be modified as needed and made final for its release to the parties. 8. Once the investigative report becomes final, briefings will be scheduled with each party within 15 days. Both the complainant and the respondent shall receive a copy of the investigative report during the briefings and will be notified of their respective appeal rights. 9. A copy of the complaint and the City's investigative report will be issued to the appropriate oversight agency(e.g., WSDOT's External Civil Rights branch) within 60 J I- calendar days of the receipt of the complaint.