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8 <br /> review and approval by the Director, the invoice shall be processed for <br /> payment on Wednesday of the following week and the warrant shall be <br /> prepared on Friday and mailed to the Contractor the following Monday. <br /> e. The Contractor shall provide the City with the total amount of the <br /> bimonthly payroll (with supporting time cards and rates of pay and <br /> benefits)and any other backup documentation as may be required by City <br /> policies and procedures. Provided that the Contractor has met the <br /> requirements of the foregoing sentence, as determined by review and <br /> approval of the Director, reimbursement of payroll expenses shall follow <br /> the process outlined in Article K.3.d above. <br /> 4. Point of Sale System <br /> a. The Contractor must purchase a Point of Sale system that must be <br /> operational on the Effective Date. The system must be approved by the <br /> City prior to purchase. The City will reimburse the Contractor for the <br /> system as a Direct Cost. All point of sale system equipment and data will <br /> be owned by the City as of the Effective Date of this Contract. <br /> b. The Point of Sale system shall support both accounting ledgers and <br /> reporting functions. The system must provide for sequential tracking of <br /> transaction numbers and instance closes; multiple-query reporting on <br /> financial transactions and customer activity; database tracking of customer <br /> activity; system administrator defined security levels and remote daily <br /> polling of cashiering activity. <br /> c. The Point of Sale system must have the ability to track transactions down <br /> to the cash register level, with all transactions identified by cashier, shift, <br /> time of day, etc. <br /> d. The Point of Sale system must include the following capabilities: an <br /> integrated electronic tee sheet, on line and automated telephone tee time <br /> reservations systems, merchandise inventory, purchasing and sales, <br /> customer loyalty programs, memberships, gift cards, credit books, yield <br /> management and tournament and event booking system, as well as leagues <br /> and club play. It must also be interfaced with the Contractor's web site <br /> and e-mail marketing system and be integrated across profit centers. <br /> e. The Contractor will install a customer database and marketing <br /> management system. <br /> f. The Contractor must insure that all sales transactions are entered into the <br /> Point of Sale system and that the electronic tee sheet is verified against <br /> daily sales. Approved adjustments, voided transactions and refunds will <br /> be made according to the Point of Sale instructions and monitored by the <br /> 114 <br /> 25 <br />