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'. 8, <br /> CASH HANDLING <br /> 3.3 All voided transactions are to be approved and initialed by the area <br /> supervisor, A copy of the original receipt must be retained. <br /> 3.4 Each cashier must have his/her own cash drawer during a single shift. If <br /> cash drawers are used in multiple shifts, they must be counted and <br /> reconciled at the end of each shift, a,cr.awx.ta,G <br /> 3.5 All funds collected must be reconciled by mode of payment daily. Total <br /> cash must be compared to the cash register totals or cashiering system <br /> reports, to the pre-numbered receipts, and to the totals of funds received <br /> by mode. The reconciliation should be reviewed and approved by an <br /> employee who Is not aT?èctiyresponsible for receipting the funds. <br /> 3.6 Daily cash transactions must be entered into the City's financial upon <br /> completion of the reconciliation in a timely manner. <br /> 3.7 Copies of all deposit tickets, cash register z tapes, Treasurer receipts, <br /> credit card transmittals, City financial system edit lists, and reconciliation <br /> worksheets must be sent to Accounting upon completion of reconciliation. <br /> Dates and tracking numbers on these documents should be positioned so <br /> that they are easily read and not obscured by staples. <br /> 3.8 Journal entries for cash receipts should be posted on the day of receipt. <br /> 3.9vet�dshort amounts must be recorded separately, investigated, and <br /> sro e to the extent possible. <br /> 3.10 Cash must be stored in a smoother secure place until deposited. This <br /> inclu es a ocl room or drawer with restricted access. _ <br /> 4.0 Deposit Procedures <br /> 4.1 Where credit cards are accepted,transactions must be settled and <br /> transmitted daily. <br /> 4.2 Cash receipting activity in excess of$100 must be deposited daily. At a <br /> minimum,cash must be deposited weekly or when the total on-hand <br /> reaches$100. Certain locations may require a more restrictive policy <br /> based on security, cash/check composition,and the average dollar <br /> amount of checks. <br /> 4.3 All funds received must be deposited. Cash receipts are not to be used to <br /> make refunds, pay expenditures, or create change funds. Checks may <br /> not be posted dated and held for future processing. <br /> 4.4 Cash receipts may not be used to cash checks from employees or <br /> customers. <br /> 4.5 A deposit slip must be completed in triplicate for each deposit, with cash <br /> and checks recorded in the appropriate space. A calculator tape of the <br /> checks must be included with the checks bundled for deposit. Deposit <br /> tickets must be legible and checked carefully for accuracy. <br /> 2 114sioa • <br />