Ordinance 2050-95 - Laserfiche WebLink

• • • • C. Each board identified in Section 3 of this ordinance shall submit the revised term with a corresponding position for each member to the City Clerk within sixty (60) days of the effective date of this ordinance. The term revision shall be accomplished either through voluntary action by the board in accordance with the requirements of this ordinance or by the application of the revision process set forth in Section 5 (D). In the event any board required to make the revisions fails to do so, then the City Clerk shall utilize the process set forth in Section 5(D) to revise the terms. D. Those who are board members as of the effective date of this ordinance shall, by lot, be assigned a position with a corresponding term per Sections 4(B) and 5(A). A drawing shall be conducted for each board under the direction of the City Clerk or her designee. Each board position with its corresponding term shall be noted on a slip of paper and placed in a receptacle. One slip of paper from the receptacle will then be selected for each board member. The position identified on the slip of paper chosen shall become the board member's position. The term which the board member will then serve shall be the term assigned to the position or the remaining balance of the board member's existing term, whichever is less. E. In the event there are open board positions following the process in 5(C) and (D), those positions shall be filled with new appointments for their respective terms. F. Should any question arise concerning term revisions, the department responsible for staffing the board in question may make a written request of the City Clerk seeking clarification. The written determination of the City Clerk shall be final. Further, the City Clerk is authorized to promulgate rules concerning term revisions. Such rules shall be in writing and shall be provided to all affected boards. Section 6: Vacancies. Vacancies occurring, otherwise than by the expiration of a term, shall be filled for the unexpired term for the position in the same manner as the original appointment was made as set forth in Section 5.2 of the City Charter. Notwithstanding any provision in this ordinance, the fulfillment of an unexpired term for a period of four (4) years or less shall not affect a board member's eligibility for reappointment to a six (6) year term. Section 7: Board Records. The City Clerk is designated the official repository for City records related to board appointments. Each board will provide the City Clerk with the following information: the positions, the respective term for each position, the name of the board member assigned to the position, the date of appointment, the beginning and ending dates for the term for each position, and such other relevant information required by the City Clerk. The secretary for each board will be responsible for providing the City Clerk with this information. It shall be the responsibility of the City Clerk to inform the Mayor's Office in the event the required term stagger does not exist in which case adjustments will be made either at the time of appointment or with existing positions and terms by the Mayor with Council's concurrence to provide for the proper stagger. Further, each board shall keep minutes of its meetings which minutes shall reflect members present and absent. 5