2009/05/06 Council Agenda Packet

VI. PROPOSAL REQUIREMENTS 2 A. Content and Format Proposals are to be prepared on standard letter-size paper that is printed single sided with font size not smaller than 11 point. Proposals should be prepared simply and economically, providing a straightforward, concise description of provider capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Special bindings, colored displays, promotional materials, etc are not desired. Proposals in response to this RFP must be organized in the order specified below. 1. Cover Letter and Forms: • Signed by the proposer representative authorized to make contractual obligations • Proposal Certification Form(attached blank) 2. Table of Contents. 3. Executive Summary • An overview of your proposal and summary statements associated with the key elements of the RFP. The purpose of the executive summary is to help the evaluation committee determine the proposal's distinguishing characteristics compared to other proposals. 4. Proposal Proposals, at a minimum, must address the following elements: A. The collection fee, in percentage terms that would be added to the principal amount of contracts assigned. B. Proposer's recovery rate for NSF checks for the years 2006, 2007, and 2008. C. Proposer's recovery rate for all accounts for the years 2006, 2007,and 2008. D. Method of capturing,updating,reporting,and transferring any and all information gathered on the assigned accounts to the city in an automated manner,and preparing and submitting detailed management reports as requested. E. Description of experience and understanding of collection of governmental account receivables. F. Description ofstaff who would be assigned to the account. 5. No Proposal If a proposer cannot meet a service requirement,then the term"No Proposal"should be entered on the Proposal Form for that specific requirement. In the case of a"No Proposal"remark, the proposer may offer an equivalent alternative service. Failure to propose or offer an equivalent alternative service on all basic services will result in rejection of the proposal. 6. Other Required,Information Required financial reports, customer list and documents shall be attached to the proposal. The proposal must include: • Copy of the proposer's latest financial report. • Name and address of legal entity submitting the proposal. • Legal status of firm or organization, i.e., corporation,partnership, sole proprietorship. 11 2009-036—RFP,Debt Collection Services 8 of 13