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Fd <br /> 2. All questions related to errors, conflicts or inadequate information in the RFP must be submitted <br /> in writing to the RFP Coordinator named above. Questions of this nature must be received prior <br /> to the deadline stated in Section D, below. A list of questions and answers will be provided only <br /> by request. Requests may be made to the RFP Coordinator. <br /> 3. The responsibility for determining and obtaining the full extent of all information needed to <br /> respond to the Request for Proposals (RFP)rests with the proposer. Submission of a proposal <br /> constitutes acceptance of the procedures, evaluation criteria, and other instruction of this RFP. <br /> Proposers are responsible for checking the City of Everett website for the issuance of any <br /> addenda prior to submitting a proposal. The website address is: http://www.ci.everett.wa.us. <br /> D. Preliminary Timeline <br /> 1. Request for Proposals Issued —May 11, 2009 <br /> 2. Questions Due to RFP Coordinator—May 29, 2009,4:00 pm <br /> 3. Question and Answer Addenda Issued—June 3, 2009 <br /> 4. Proposals Due, Public Opening June 16, 2009 <br /> 5. Proposal evaluations completed—July 15, 2009 <br /> 6. Review by City Budget Committee—July 22, 2009 <br /> 7. Recommendation of Award by City Council—July 29, 2009 <br /> 8. Execute Contracts and Notice to Proceed—August 19, 2009 <br /> The City reserves the right to change any or all of the dates above. <br /> II. GENERAL CONDITIONS <br /> A. Proposal Response Date and Location <br /> The City Clerk must receive the firm's proposal, in its entirety, not later than 2:00 p.m., Pacific Time in <br /> Everett, Washington, on June 2, 1009. Proposals arriving after the deadline will be returned unopened to <br /> their senders. All proposals and accompanying documentation will become the property of the City of <br /> Everett and may not be returned. <br /> Firms submitting proposals assume all risk related to the method of dispatch chosen. The City of Everett <br /> assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not <br /> substitute for actual proposal receipt. Late proposals will not be accepted nor will additional time be <br /> granted to any firm wishing to submit a proposal. Proposals may not be delivered by facsimile <br /> transmission or other telecommunication or solely by electronic means. <br /> B. Waiver of Minor Administrative Irregularities <br /> The City of Everett reserves the right, at its sole discretion, to waive minor administrative irregularities <br /> contained in any proposal. <br /> C. Single Response <br /> A single response to the RFP may be deemed a failure of competition, and in the best interest of the City <br /> of Everett, this RFP may be terminated and re-advertised. <br /> D. Proposal Rejection <br /> The City of Everett reserves the right to reject any or all proposals at any time without penalty. <br /> 6 <br /> 2009-036—RFP,Debt Collection Services 3 of 13 <br />