Resolution 4131 - Laserfiche WebLink

itemized when claiming reimbursement. Any item in excess of $ 5.00 requires an original receipt. H) Non-Reimbursable Expenses: Expenses incurred which are considered incidental to travel at City expense are not reimbursable. Examples include (but are not limited to): meals locally while in route (before or after the trip), laundry service (dry cleaning), personal hygiene supplies, replacement of stolen property, any expenses incurred by a traveling companion, barber or beauty parlor, insurance, personal phone calls, postage or reading material alcoholic beverages, non-meal snacks any pay television movies and entertainment expenses I) Reimbursement for extraordinary business expenses shall be reimbursed upon approval of the Mayor or his designee 3.2 Reimbursement Procedures A) All claims for reimbursement shall be submitted on forms approved by the Finance Director. (the current claim form is attached as Attachment B) B) All claims must be signed by the claimant and shall include a certification, namely: "I hereby certify under penalty of perjury that this is a true and correct claim for necessary expenses incurred by me and that no payment has been received by me on account thereof." C) Claims shall be reviewed and approved by the applicable supervisor. D) Any claims for out-of-state or overnight travel shall include a copy of the prior authorization, and be signed by the Department Director. E) All claim forms shall clearly state whether payment is to be made to the individual for expenses incurred or to the City credit card account. (see credit card policy) F) Claim forms shall include full documentation of the event and related expenses. All claims for reimbursement shall be forwarded to the City Clerk for review as the Auditing Officer of the City (Charter Section 4.6). Such review shall determine compliance with State Law, City Code, and this policy. The City Clerk shall interpret Revision No. Page No. 4 Dated: 7/5/95