2009/12/09 Council Agenda Packet

.1 State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement Rm. 201 General Administration Building, P.O. Box 41017 Olympia, Washington 98504-1017 (360) 902-7400 http://www.ga.wa.gov STATE OF WASHINGTON INTERGOVERNMENTAL AGREEMENT FOR STATE PURCHASING COOPERATIVE Pursuant to Chapter 43.19 RCW, Chapter 39.34 RCW and WAC 236-49-060,the State of Washington, Department of General Administration, Office of State Procurement, ("Office of State Procurement"or"OSP"), and EVERETT CITY OF ("Cooperative Member") agree to enter into this Intergovernmental Agreement("Agreement"),for the purpose of the Cooperative Member participating in the State Purchasing Cooperative Program ("Cooperative") under the following terms and conditions: 1) Washington State political subdivisions(e.g. local governments and school districts)and public benefit nonprofit corporations are eligible for membership in the Cooperative and must be subject to audit by Washington State Auditor's Office(SAO). Offices,departments, divisions, or other sub-units("subdivisions")within Washington State political subdivisions and public benefit nonprofit corporations may join the Cooperative. However,the subdivision's membership fee will be assessed at the rate of the associated Washington State political subdivision or public benefit nonprofit corporations.Washington state agencies and their subdivisions are automatically Cooperative Members and do not need to apply for membership or pay a membership fee. 2) The Office of State Procurement is required to recover the costs of administering the State Purchasing Cooperative Program from Cooperative Members. The Membership Fee Schedule below sets forth the fee structure for Cooperative Members,which are not Washington State agencies. The Membership Fee Schedule is based on the Cooperative Member's total expenditures, less debt service and inter-fund transfers, as reported in the Cooperative Member's last audited financial statement. 3) The term of this Agreement and Cooperative membership is January 1,2010 through December 31,2011.This Agreement may be canceled in writing by either party. However; if the Cooperative Member has used state contracts during the current membership period;the Cooperative Member remains liable to pay any unpaid balance of the membership fee for the entire term. Fees are not based on the level of contract usage. Refunds will not be given to members due to lack of contract usage. 4) The Office of the Superintendent of Public Instruction (OSPI)financial reporting information will be used to verify fee amounts for public school districts,and Educational Service Districts. (ESD's). 5) Any Cooperative Member not reported in the OSPI or State Auditor's financial reporting information, must submit a copy of its most recent audited financial statements to OSP upon request.When a Cooperative Member does not have audited financial statements,the Cooperative Member shall provide internal budgets or financial statements. Once membership fees are verified through such authoritative sources, OSP will issue quarterly invoices for remittance due and payable within 30 days of receipt or due date shown on invoice whichever is sooner.After initial verification and at the beginning of each calendar quarter thereafter, invoices will be sent via electronic mail to the contact listed below. 6) This executed Agreement entitles the Cooperative Member access to state contracts for goods and services as viewed on www.ga.wa.gov. Cooperative Members may only access Western States Contracting Alliance(WSCA) contracts where Washington is the lead state, or has a signed a participating addendum (PA). Cooperative Members are not authorized to enter into separate WSCA participating addenda with vendors. Cooperative Members are also entitled to use Oregon Purchasing Contracts, 7) If a Washington State political subdivision or public benefit nonprofit corporation or a subdivision thereof that is not a current Cooperative Member is found to have used a state contract, WSCA contract,or Oregon Purchasing Contract;that Washington State political subdivision or public benefit nonprofit corporation shall be liable for payment of a full year membership fee. Failure to pay such fee may be reported to the State Auditor's Office and result in audit findings against the entity. 10