2009/12/09 Council Agenda Packet

Task 15 — Construction Management Support (Supplemented) In the course of managing the BRT terminal construction it has become apparent that the level of effort to complete the project will exceed what was originally anticipated and included in the contracted scope and budget. The additional effort falls into two categories as follows: Extension of Construction Duration The contract scope calls for a maximum construction duration (Task 15) of 120 calendar days from construction project award date. During the bid process it was anticipated that the contract would be awarded on July 15th, and prepatory work began based on this date. Due to concerns about irregularities in the bids received the actual awarding of the contract was delayed until July 22nd. Based on the July 22nd date the final day covered by the contract for construction activities is November 18th. Current schedule projections by KBA, based on the contractor's original schedule and KBA's observation of the contractor's ability to meet scheduled tasks, indicate that project will extend much later than that date. KBA's projections indicate that the likely completion of construction, including closeout, will occur in late January. This is approximately 70 calendar days beyond the contracted completion date. The primary impact to scope and budget fall with KBA as they are required to maintain personnel on site through the duration of the construction process. Accordingly KBA has requested additional budget to in order to complete the construction management and review of the project. The attached letter from KBA identifies their anticipated additional efforts and the required budget to complete those efforts. In addition the extension of the construction period will require additional management and oversight by Perteet. You have indicated that the city would like to keep the design team under contract through the 60 day period following completion of physical construction and project closeout. This would require administrative efforts to continue through the end of March 2010. Perteet, Inc. requests a contract time extension to March 30, 2010. Perteet, Inc. estimates the need to attend 12 additional on-site construction management meetings and provide 32 hours of staff time to support the project closeout process. The following additional expenses are requested in order to account for the additional construction time. KBA Additional Construction Management $63,000 Sub-Consultant Markup (4%) $2,520 Perteet Administration and Oversight $11,535 Time Extension Total $77,055 47