2010/05/26 Council Agenda Packet

C. Quorum and Voting. Two voting members shall constitute a quorum. A member participating telephonically shall count towards a quorum. D. Reports. A report from the standing committees shall be submitted by the committee chair or vice -chair orally or in writing at the next regular Council meeting. Recommendations to the Council on proposed resolutions or ordinances shall indicate one of the following: • Do Pass • Forward Without Recommendation • Do Not Pass Minority reports may be shown on committee reports with the dissenting votes reflected. E. Removing of Matters from Committee. Any Council Member, during a regular Council meeting, may make a motion to remove a matter from a committee. Said motion, if seconded, shall require a majority vote of the Council. Alternatively, any four Council Members may cause any matter to be removed from a committee by signing an "Ordinance or Resolution Removal" form. When the four signatures are obtained, the proposal shall be released from the committee and shall be placed on the next available Council agenda for appropriate action. The committee chair may invite persons to meetings for the purpose of providing information relevant to its business. G. Staff Assignments to Committee. The Mayor or Chief Administrative Assistant shall designate staff for each standing committee, who shall prepare the agenda, provide proper notice, prepare minutes, and prepare a record of attendance for every meeting. H. Committee of the Whole. All Council Members are members of the Committee of the Whole. At the discretion of the Council President, or upon motion and affirmative vote of the majority of Council members, the Council shall sit as a Committee of the Whole primarily for the conduct of workshops involving matters of broad public policy or concern. At the discretion of the Presiding Officer, Council may accept public testimony at such workshops. RULE 12 - FILLING VACANCIES A. Determination of Vacancy. When a vacancy exists pursuant to Section 2.5of the City Charter, the presiding officer shall publicly state the vacancy at the earliest regular meeting of the Council and announce the following process to fill the vacancy. B. Filling Vacancies of Council Positions. Should the vacancy occur within six months of the general municipal election, council may leave the position open to be determined by the election itself. Otherwise, Council shall invite all interested and qualified persons to apply for the vacant position in a written form approved by the Council. The form shall be submitted to the City Clerk no later than fourteen days after the determination of vacancy. C. Select Committee. The Council President shall appoint a select committee of three Council Members to meet in executive session to review the applications and narrow the field of [[o]