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SPECIAL TERMS AND CONDITIONS <br />10 <br />ARTICLE I -- COMPENSATION SCHEDULE: <br />This is a fixed price, reimbursement contract. Within the total contract amount, travel, subcontracts, salaries <br />and wages, benefits, printing, equipment, and other goods and services or other budget categories will be <br />reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence <br />reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW <br />43.03.050 and RCW 43.03.060 as now existing or amended and in agreement with federal rates. Receipts <br />and/or backup documentation for any approved budget line items including travel related expenses that are <br />authorized under this contract must be maintained by the Contractor and be made available upon request by <br />the Military Department. <br />Cumulative changes to budget categories in excess of 10% of the contract award will not be reimbursed <br />without the prior written authorization from the Department. Budget categories are as specified or defined in <br />the budget sheet of the contract. <br />ARTICLE II -- REPORTS: <br />In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and <br />submit the following reports to the Department's Key Personnel: <br />Financial #/Copies Due Date <br />Invoices 1 Within 30 days after the end of the period <br />in which the work was performed. <br />Invoices must be submitted no more often than monthly and it is recommended that invoices be submitted at <br />least bi-annually. <br />Final Invoice 1 No later than 45 days following the <br />(shall not exceed overall contract amount) contract end date <br />Program #/Copies Due Date <br />Midterm Report Electronic July 15, 2010 <br />Final Report Electronic No later than 45 days following <br />the contract end date <br />The Midterm Report and the Final Report will be submitted by email to the EMPG Program Assistant. <br />Failure to meet all of the reporting and invoicing deadlines will prohibit the Contractor from being reimbursed <br />and will prevent vetting of equipment requests while contract requirements are outstanding. <br />All contract work must end on the contract end date, including receipt of supplies and equipment, however the <br />Contractor has up to 45 days after the contract end date to submit all final reports, invoices, and/or <br />deliverables. <br />ARTICLE III -- KEY PERSONNEL: <br />The individuals listed below shall be considered key personnel. Any substitution must be made by written <br />notification to the Military Department. <br />nnn ITARY nFPARTMENT: <br />N�ine� Renee Darnell <br />►�.,'�'�''� "°��; ` `���r�`�= �� . <br />rid, 0 T>•yp,^ wkis--,:+ Q <br />Tile;" <br />Administrative Assistant <br />.�. <br />Mff6M tENIPGF.roN ramFMamna <br />Mail:' <br />rdarneli@ci.everett.wa.us <br />c. aric(ersoi • erri.• o <br />dwa <br />f?hone?-: <br />(425) 257-8111 <br />PfiA 253.512z.7064,x <br />SNarne- iSierra�VVardel( �.�.� `•t-::...�:,, <br />s,_ <br />tTifleW EMPG:'P.r"o ra`m Coor iiia' 6fr �:;a,,• <br />vZiardo I - err d:wa <br />ornala <br />`;EMPGRroramc <br />We,' <br />(253) 512=7!170° <br />DHS-FEMA-EMPG-FFY 10 Page 2 of 21 City of Everett Emergency Management <br />67 E10-249 <br />