2010/09/01 Council Agenda Packet

SPECIAL TERMS AND CONDITIONS 4 GENERAL GRANT FEDERAL FUNDS Consultant fees may not exceed $450 per day(excluding travel and subsistence costs)for an eight- hour day or may not exceed$56.25 per hour for less than an eight-hour day, unless approved by the OCVA Violence Against Women Program Manager. Travel expenses incurred or paid by the Grantee shall be reimbursed at a rate not to exceed the current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.Travel expenses are included in the maximum grant amount for this Grant. Current rates for travel may be accessed at http://www.ofm.wa.gov/resources/travel/colormap.pdf. The Grantee agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs Financial Guide, which can be found at http://www.ojp.govffinancialguidefindex.htm. 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Grantee upon acceptance of program activities provided and receipt of properly completed invoices. Invoices shall be submitted at least quarterly, but not more often than monthly, on the Invoice Voucher(A-19) Forms. The Invoice Voucher shall be submitted to Pearl Gipson- Collier, Associate Director, Office of Crime Victims Advocacy, Post Office Box 48304,Olympia, Washington 98504-8304. Payment shall be considered timely if made by COMMERCE within thirty(30)calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Grant, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. 5. REPORTING The Grantee shall submit two(2)progress reports on a form provided by COMMERCE for the work performed during the previous reporting period. Reports are due to COMMERCE January 14,2011 (for the performance period October 1,2010 through December 31, 2010), and September 30,2011 (for the performance period January 1, 2011 through September 30, 2011).The Grantee shall maintain documentation and records that support the data reported. 6. EQUAL OPPORTUNITY TREATMENT FOR FAITH-BASED ORGANIZATIONS The Grantee agrees to comply with the applicable requirements of 28 CFR Part 38, the Department of Justice regulation. 7. SERVICES TO LIMITED-ENGLISH-PROFICIENT (LEP) PERSONS To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including interpretation and translation services,where necessary. Recipients are encouraged to consider the need for language services for LEP persons served or encountered both in developing their programs and budgets and in Governmental - VAWA 3 53 •