2011/01/19 Council Agenda Packet

6. Submit at a maximum monthly and a minimum of quarterly, signed and approved, invoice vouchers with copies of supporting documents (vendor invoices, timesheets, cost reports) and all Department required supporting documents (reimbursement spreadsheet, equipment approvals and EHP approvals), and any other requested documents that support the allowability of expenditures. Requests for reimbursement of equipment purchases will include a copy of the vendor's invoice and packing slip or a signed and dated certification of receipt and inventory of the equipment. Related financial documents and invoices must be kept on file by the Contractor and be made available upon request to the County, the Department, and local, state, or federal auditors. 7. Report accomplishments on project deliverables, which include documentation of expenditures to meet the grants earmarking thresholds. Additional project deliverables may include but are not limited to: (a) Regional Coordination preparedness, prevention, response and recovery plans and annex updates; (b) NIMS/NRP compliance and implementation; (c) Interlocal or subrecipient agreements completed and monitoring records; (d) Trainings completed and number of participants trained; (e) Exercises completed and number of participants; (f) Equipment purchased, inventory and monitoring records; (g) Bi-annual and Final Progress reports. 8. If necessary, hire a Subcontractor to assist in accomplishing the contract tasks. THE COUNTY AGREES TO: 1. Assist the Contractor to successfully meet the requirements and intent of the FFY 10 SHSP grant. 2. Prepare Regional invoice vouchers (State invoice form A-19) and submit them to the Department and reimburse the Contractor no later than 15 days from the County's receipt of reimbursement from the Department. 3. Provide technical assistance, expertise, and coordination with the Department and FEMA where necessary. E11-093 SHSP-2010 Page 15 c3 City of Everett