2011/04/20 Council Agenda Packet

4 < EVERT CITY COUNCIL AGENDA ITEM COVER,SHEET PROJECT TITLE: 7 Amendment Four to the 4/20/11 Briefing COUNCIL BILL# Professional Services Proposed Action Originating Department Parks Agreement with Nakano Consent Contact Person Paul Kaftanski Associates for Design of the 4/27/11 Action Phone Number 425-257-8335 Downtown Plaza at the Everett First Reading FOR AGENDA OF April 20, 2011 Performing Arts Center Second Reading Third Reading Initialed by: Public Hearing Department Head CAAgo Council President , ' Location Preceding Action Attachments Department(s)Approval Everett Performing Arts Council approval of Amendment Four Admin, Legal Center—South Frontage Amendment Three, 9/15/10 Amount Budgeted $2,746,132.00 Expenditure Required $59,165.00 Account Number(s): Fund 354,Program 036 Budget Remaining $2,271,868.00 Additional Required 0 DETAILED SUMMARY STATEMENT: The Parks and Recreation Department has a Professional Services Agreement(PSA)with Nakano Associates for downtown plaza design. Amendment One integrated project artist work and exterior lighting design into the construction documentation. Amendment Two was a no-cost contract time extension through December 31,2011. Amendment Three included work required as a result of the restart of the plaza project after a one year suspension in design preparation,including design modifications which relocated the plaza's fountain and a pre-design electrical engineering study to determine appropriate electrical service requirements for the affected Colby Avenue businesses related to the planned undergrounding of utilities in the north-south alley on the west side of the plaza. As a result of the electrical engineering study,the estimated total cost to underground alley utilities(includes removal of 6 power poles)has risen to approximately$518,000.In combination with City responsibility for secondary power provision to the Colby Avenue businesses(which would need to be closed for a portion of the underground work), staff has determined that full undergrounding of all utilities in the alley is no longer a cost effective project element to pursue. Partial undergrounding of the most northern power pole couplet however will occur with the removal of the east side alley power pole and substitution of a smaller pole on the alley's west side at an approximate cost of$80,000. Amendment Four adds necessary design services based on the former Key Bank shell and core project(such as festival power), completion of alley configuration(with above ground utilities), construction administration services to be performed during project construction on an as needed basis,and a no-cost time extension until May 31,2012. Sufficient funds exist within the total project,including construction,to fund this work. RECOMMENDATION (Exact action requested of Council): Authorize the Mayor to sign Amendment Four to the Professional Services Agreement with Nakano Associates for Design of the Downtown Plaza at the Everett Performing Arts Center for an additional amount of$59,165. 95