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7 <br /> TASK 1 PROJECT MANAGEMENT <br /> This Task includes administration of the contract between the Consultant and the Agency, <br /> preparation of weekly progress reports and quality control, necessary for the 100% PS&E <br /> Submittal. The task includes all administrative services needed to coordinate with the sub- <br /> consultants and to complete on time and within budget. The following are the categorized <br /> activities associated with this Task: <br /> 1. Project Management <br /> 2. Weekly Progress Reports, Weekly Meetings Meeting and Invoicing: Weekly <br /> Progress report will contain a narrative that identifies and describes significant <br /> activities performed in the previous week and the significant planned activities for the <br /> upcoming week; <br /> 3. Consultant Team Management: Prepare sub-consultant agreements, coordinate, <br /> budget and review the project progress and submittals. <br /> a. Schedule and coordinate with consultant personnel and equipment. <br /> b. Coordinate and attend City/Project Team Committee meetings. <br /> c. Prepare project work plan, and change management procedure. <br /> d. Prepare, monitor, and update project schedule. Schedule will be developed using <br /> MS Project. Monitor project budget. <br /> e. Prepare monthly billings, progress reports, and updated monthly project schedule. <br /> f. Attend weekly coordination/discussion meetings with key City staff, and attend <br /> other meetings as needed. Prepare and distribute meeting minutes. <br /> g. Maintain regular contact with the Consultant via informal meetings, telephone <br /> discussions, and electronic mail. <br /> h. Obtain, with assistance from the City, rights of entry necessary for surveys, <br /> geotechnical studies, and wetland delineations. <br /> Deliverables: <br /> • Weekly Progress Reports <br /> • Weekly Meeting Minutes <br /> • Monthly Invoicing <br /> • Earned Value Chart <br /> • Project Schedule <br /> 36 <br />