2011/11/30 Council Agenda Packet

I. 1 business purposes allowed under the UW Electronic Information Privacy Policy on Personally Identifiable Information. The Institutions must maintain their own records if they wish to identify the card serial number issued to an individual. 16.3 The Parties understand and agree that certain records related to the Institutions' participation in the ORCA System are public records under the Washington Public Records Act (Chapter 42.56 RCW) ("Act"). Each agency shall be responsible for its own compliance with the Act, provided however, to the extent practicable, if a Party receives a request for disclosure of the records of another Party that are reasonably designated as confidential and are in its possession, it will provide notice to such other Party prior to disclosing such records in order to give the other Party adequate time to seek a court order preventing such disclosure. 17.0 INDIVIDUAL USE OF ORCA CARDS AFTER LEAVING THE INSTITUTIONS The Institutions may allow individuals to retain their ORCA Cards upon leaving the Institutions. The Institutions will move all cards of departing individuals to a specified Card Group, which will be off of the ORCA Whitelist. 18.0 OTHER ORCA PROGRAM ACTIVITIES 18.1 Survey Participation and Evaluations. The Institutions and their participants may be asked to perform other activities associated with the ORCA program, such as but not limited to, participant surveys and evaluations. The Institutions shall participate in such activities to the extent doing so does not entail more than de minimus costs and/or staff resources. If material costs or resource commitments are required, the Institutions' participation shall be contingent on an agreement with the Lead Agency regarding funding. If the Lead Agency determines such activities are desired, then it will send notice at least sixty (60) days prior to the anticipated commencement of such activities to the Institutions' Primary Contact Person as identified in Attachment 1. 18.2 Information and Distribution. The Lead Agency will supply and maintain information racks throughout the University's campus in Seattle, and will stock University brochures and Community Transit/Sound Transit schedules in addition to Metro Transit timetables. The Lead Agency will provide timetables and maintain information racks in the following locations, as long as materials are available: UW Seattle—four heavy use locations to be agreed upon with the University UW Bothell —one location Harborview Medical Center—one location Pierce Transit will provide timetables to the University's Tacoma campus in sufficient quantities to maintain its information center. 18.3 Emergency Ride Home/Home Free Guarantee. The Institutions and the Participating Agencies shall fulfill all conditions and responsibilities of the Emergency Ride Home program as implemented at the University of Washington Tacoma campus, in accordance with the terms set forth in Attachment 4, and of the Home Free Guarantee as implemented at Cascadia Community College, in accordance with the terms set forth in Attachment 5. 18.4 Visitor Trip Reduction. The University agrees to continue to consider development of programs designed to reduce drive alone trips for visitors to University campuses. With 61 Page 16 of 44 Final, October 2011 U-PASS Agreement