2011/11/30 Council Agenda Packet

t t ATTACHMENT) 4 EMERGENCY RIDE HOME TERMS irlr.�_INFirr to PIERCE TRANSIT'S Emergency Ride Home(ERN)program guarantees payment for taxi fares incurred by the University's Eligible Employees for emergency rides taken in accordance with the terms set forth below. Eligible Ern 1ogees ERH serves individual employees at University worksites located in Pierce County on days they use a commute alternative and who are both: ® Regular participants (an average of at least one day per week) in an alternative commute mode, and o Regular participants in the University's U-PASS program. Approved Commute Alternatives Eligible employees must have commuted from their principal residence to the University's Pierce County work site by one of the following approved commute option modes: transit, carpool, vanpool, walk-on or bicycle-on ferry, bicycle or walk. Eligible Reasons for Using ERH An eligible employee may receive a ride under ERN from the work site to approved destinations, if approved by the University's Program Coordinator, under the following conditions: • Unexpected illness of the employee or member of the employee's family that necessitates leaving work. • Unexpectedly working late at the request of a supervisor. ("Unexpectedly" means the employee is requested to work late on the day of the request, without prior knowledge.) • Missed connections with the planned ride home due to an unexpected change in the schedule of others(e.g., carpool driver had to leave for an emergency). • Other emergency situations that occur during the workday. Non-Eligible Reasons for Using ERH e Pre-scheduled overtime, doctor appointments, or other pre-scheduled appointments. • Business related travel. e Working late with at least one day's prior notice. • Any trip for which alternate transportation could have been arranged in advance. s Trips to the hospital in place of ambulance service(in the event of employee injury or illness). ® Transportation to a doctor or hospital resulting from an on-the-job injury. Refer instead to the University's procedures for worker's compensation incidents. ERH transportation service is not meant to replace the University's legal responsibility under workers' compensation regulations. s Non-emergency side trips. ® Transportation beyond the employee's usual commute ferry terminal. • The individual employee has already met trip limits for the year. • Layoffs or other terminations planned by the University. Eligible Destinations An eligible employee may receive a ride under ERH from the work site to the following destinations, if approved by the University's Program Coordinator: • To the employee's principal place of residence. • To the employee's personal vehicle (e.g., park&ride lot, daycare, carpool partner's home). ® To the employee's usual commute ferry terminal. • To a medical provider. • To intermediate stops if they meet the criteria set forth below. U-PASS Agreement 8 6 Final, October 2011 Attachment 4, Emergency Ride Home Terms Page 35 of 44