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ci I PURCHASING AND SURPLUS PROPERTY GUIDELINES <br /> postedplaced on the City's Internet web site,Website or advertised in trade papers or <br /> magazines. <br /> QuotesBids do not need to be sealed, but shouldmust be in writing.-TheyUse of the <br /> City's standard forms is encouraged and may be required at the discretion of <br /> Purchasing. Written bids may be delivered by fax, mail, hand delivery, or e-mail. <br /> Dcpartment. <br /> TheUpon receiving all bids, Purchasing Division will make the award the bid and will <br /> issue a purchase order, signed by the purchasing manager or buycrsPurchasing <br /> Manager or designated buyer, to the successful bidder. <br /> 3-Original specifications and the original quotes will be retained in Purchasing's <br /> procurement file for review and audit as required. <br /> 6-.6 — Competitive Bidding —Less than $10,000 <br /> In response to receipt of a e e e -_ ' -e purchase requisition that includes clear, <br /> concise written specifications, buyers will use their knowledge of supplies, vendors, <br /> costs, and the market to issue purchase orders as appropriate. The buyerBuyers will <br /> seeassure that goods and services are obtained as economically as possible, even <br /> if-where the expense of the procurement is small. When the order is ovcr$5,000, an <br /> tax, and delivery time). <br /> Standard contract forms must be reviewed and approved periodically by the Legal <br /> Department. <br /> -gWhen the order is over five thousand dollars ($5,000), an effort will be made to solicit <br /> three written quotes from vendors. Verbal quotes are discouraged, but may be used at <br /> Purchasing's discretion. Care should be taken to provide that quotes are comparable <br /> between vendors (e.q., all quotes should include shipping, installation, tax, and delivery <br /> time), <br /> 6.7—Small Purchases <br /> 3.71 6.7.1 — Open Supply Purchase Orders <br /> The open supply purchase order system was established to facilitate small purchases <br /> from local suppliers.- Open supply purchase orders are meant to provide small, varied_ <br /> and unpredictable items needed for the day-to-day operations of City work crews. <br /> Purchases above $2000 should not appear onover two thousand dollars ($2,000) may <br /> G6 <br /> Page 21 of 39 63/142 <br /> 88 <br />