2012/03/14 Council Agenda Packet

PURCHASING • . ! - - - - ' GUIDELINES 6 may be made directly from a vendor with limited competition or without soliciting other bids or quotes, as the situation requires. 9.1 — Emergencies Competitive bidding is not required when an emergency exists; however, in making emergency purchases, an effort will be made to include the level of competition that is practical under the circumstances. An a"emergencyf' means unforeseen circumstances beyond the control of the municipality that either:- (a) present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. 9.1.1 — Declaration of Emergency If an emergency exists, and time permits, the Mayor and;his/her/designee L,rc authorized to act andor department director will seek a resolution from Council that will: (a) declare an emergency situation exists; (b)waive competitive requirements; and (c) authorize the award, on behalf of the City, of all contracts necessary to address the emergency situation including, but not limited to, architectural and engineering services. -5If an emergency exists and time does not permit seeking the City Council's approval, the Mayor or his/her designee may declare an emergency situation to exist, waive competitive requirements, and award contracts on behalf of the City. If an emergency exists and both the Mayor/designee and the City Council are not available to declare an emergency a department director may declare an emergency situation to exist,waive competitive requirements, and award contracts on behalf of the City. 9.1-.2 — Ratification of All Emergency Procurements of$75,000 and Over requirements. a Page 28 of 39 63/142 95