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3 <br /> SOLE SOURCE JUS I IUCATION <br /> Requisition Item: Neptune Water Meters <br /> Requisition Number: <br /> Prior Purchase Order Number(if item had been approved previously): <br /> 1. Please describe the item and its function: <br /> Neptune meters provide usage/billing data from water customers. <br /> 2. This is a sole source*because: <br /> O sole provider of a licensed or patented good or service <br /> X sole provider of items that are compatible with existing equipment,inventory,systems,programs or <br /> services <br /> x sole provider of goods and services for which the City has established a standard** <br /> O sole provider of factory-authorized warranty service <br /> O sole provider of goods or services that will meet the specialized needs of the City or perform the intended <br /> function(please detail below or in an attachment) <br /> ❑ the vendor/distributor is a holder of a used item that would represent good value and is advantageous to the <br /> City(please attach information on market price survey,availability,etc.) <br /> 3. What necessary features does this vendor provide which are not available from other vendors? Please be <br /> specific. <br /> The meter reading equipment and route management system used by the City are only compatible with the <br /> radio sending units provided with Neptune meters.These sending units can be installed on non-Neptune meters <br /> but this installation will not provide any of the necessary advanced functionality available when paired with the <br /> Neptune meter. <br /> The City has standardized on Neptune meters to maintain compatibility and consistency in functionality,fault <br /> diagnosis and repair. <br /> 4. What steps were taken to verify that these features are not available elsewhere? <br /> O Other brands/manufacturers were examined(please list phone numbers and names,and explain why these <br /> were not suitable) <br /> ❑ Other vendors were contacted(please list phone numbers and names,and explain why these were not <br /> suitable).N/A—HD Supply is the sole authorized distributor of Neptune meters in this area. <br /> *Sole Source:only one vendor possesses the unique and singularly available capability to meet the requirement of the <br /> solicitation. <br /> **Procurements of items for which the City has established a standard by designating a brand or manufacturer or by pre- <br /> approving via a testing shall be competitively bid if there is more than one vendor of the item. <br /> s:/#common/forms/sole <br /> 16 <br />