2012/10/24 Council Agenda Packet

• 2. Submit a copy of either: 1)Letter of Concurrence from DAHP; or,2)the DAHP EZ-1 form,for DEPARTMENT coordination on compliance with Executive Order 05-05. 3. Submit a Pre-design report to the DEPARTMENT. 4. Submit final plans and specifications to the DEPARTMENT,which include the DEPARTMENT's Bid Specification Clauses Inserts,found at: http://www.ecy.wa.gov/programs/wq/funding/GrantLoanMgmtDocs/Eng/GrantLo anMgmtEngRes.html Task 3—Construction Management A. The RECIPIENT will provide construction oversight and management of the project. B. The RECIPIENT will submit a detailed construction quality assurance plan to the DEPARTMENT before the start of construction. This plan must describe how adequate and competent construction oversight will be performed. • C. The RECIPIENT will submit a construction schedule to the DEPARTMENT within 30 days of the start of construction. The construction schedule will be revised and/or updated whenever major changes occur and at a minimum of every three months. The RECIPIENT will submit the construction schedule to the DEPARTMENT with the quarterly report. When changes in the construction schedule affect previous cash flow estimates,revised cash flow projections must also be submitted to the DEPARTMENT. • D. Prior to execution,the RECIPIENT will submit eligible change orders that are a • significant deviation from the DEPARTMENT reviewed plans and specifications in writing for DEPARTMENT review and approval for payment.All other change orders must be approved by the DEPARTMENT for technical merit and should be submitted • within 30 days after execution. Change orders are to be signed by the contractor,the engineer(if appropriate), and the RECIPIENT prior to submittal to the DEPARTMENT for approval. E. Upon completion of construction,the RECIPIENT will provide to the DEPARTMENT's Project Manager a Stormwater Construction Completion Form signed by a professional engineer, indicating that the project was completed in accordance with the plans and specifications and major change orders approved by the DEPARTMENT's Project Eng'neer and shown on the Record Drawings.The Stormwater Construction Completion form can be found at: http://www.ecy.wa._Qov/programs/wq/funding/GrantLoanMamtDocs/Eng/GrantLoanMgmtEngRes.html Required Performance: 1. Submit the project construction quality assurance plan to the DEPARTMENT. 2. Submit the construction schedule to the DEPARTMENT. 3. Submit the signed and dated Declaration of Construction Completion Form to the DEPARTMENT. 7 -12.