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7 <br /> b) Assure that qualified minority and women's businesses are solicited whenever they are <br /> potential sources of services or supplies. <br /> c) Divide the total requirements,when economically feasible, into smaller tasks or <br /> quantities,to permit maximum participation by qualified minority and women's <br /> businesses. <br /> d) Establish delivery schedules,where work requirements permit,which will encourage <br /> participation of qualified minority and women's businesses. <br /> e) Use the services and assistance of the State Office of Minority and Women's Business <br /> Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. <br /> Department of Commerce,as appropriate. <br /> The RECIPIENT must report to the DEPARTMENT at the time of submitting each invoice,on <br /> forms provided by the DEPARTMENT(Form D),payments made to qualified firms. Please <br /> include the following information: <br /> a) Name and state OMWBE certification number(if available) of any qualified firm <br /> receiving funds under the invoice, including any sub-and/or sub-subcontractors. <br /> b) The total dollar amount paid to qualified firms under this invoice. <br /> PAYMENT REQUEST SUBMITTALS <br /> Frequency. The RECIPIENT must submit payment requests at least quarterly but no more often <br /> than monthly,unless allowed by the DEPARTMENT's Financial Manager. The <br /> DEPARTMENT'S Financial Manager may require the RECIP I tNT to submit regular payment <br /> requests to ensure efficient and timely use of funds. <br /> Supporting Documentation. The RECIPIENT must submit all payment request vouchers and <br /> supportive documentation to the DEPARTMENT's Financial Manager. Payment request <br /> voucher submittals are based on match requirements found in the budget. , <br /> Required Forms. <br /> Any Match Combination Cash Only Match Where Applicable <br /> Form A19-1A(original signature) Form A19-1A(original signature) Form E(ECY 060-12) <br /> Form B1 (ECY 060-3) Form B2 (ECY 060-7) Form F (ECY 060-13) <br /> Form Cl (ECY 060-8) Form C2 (ECY 060-9) Form H(F-21) <br /> Form D (ECY 060-11) Form D (ECY 060-11) Form I(ECY 060-15) <br /> Reporting eligible costs. The RECIPIENT must report all eligible costs incurred on the project, <br /> regardless of the source of funding for those costs. This includes costs used as match. All <br /> eligible and ineligible project costs must be separate and identifiable. <br /> Reimbursements. Payments will be made on a cost-reimbursable basis. <br /> 13 <br /> 60 <br />