2013/01/30 Council Agenda Packet

3 • Background HDR assisted the City of Everett(City) develop its 2007 Comprehensive Water Plan (2007 CWP). The plan was approved by the Washington State Department of Health (DOH) and is valid through January 7, 2014. The 2007 CWP was very complete and comprehensive plan and water system-related changes since then have been limited. Therefore,the City has requested, and the DOH has agreed, that the City can prepare an addendum to the 2007 CWP extending its date of validity for up to six more years (to January 2020).The addendum will include new chapter edits for each 2007 CWP chapter that only include new information for items that have changed since the 2007 CWP. Task 1 — Project Management Objective Manage scope, schedule and budget for the CWP project. Work with City project manager to coordinate joint City/HDR team to complete project services HDR Services 1. Organize and manage consultant project team and coordinate with City project manager to manage joint project team. 2. Prepare and maintain updates to a project guide. 3. Prepare initial project scope, schedule and budgetand update as the project is completed. 4. Prepare monthly team meeting agenda, notes, and action items. 5. Prepare brief monthly progress reports including the following: • Communications/Meetings Summary , • Work Completed During the Month • Work Scheduled Next Month • Needs for Additional Information/Reviews • Scope/Schedule/Budget Issues/Changes • Gantt Schedule Update • Summary Budget Update 6. Prepare standard HDR format invoice and submit monthly City Responsibilities 1. Review monthly reports and requests for information 2. Prompt review and processing of monthly invoices Assumptions 1. Project duration will be from December 2012 through December 2013. 2. Monthly progress/team coordination meetings will alternate between the City's offices in Everett and HDR's offices in Bellevue. Addendum to the 2007 Comprehensive Water Plan January 9,2013 Exhibit A—Scope of Services Page 1 20