2015/09/02 Council Agenda Packet

I F. Membership. Subcommittees shall consist of three members designated by the City Council president by March 1 of each year. Appoints shall Iasi one year, from March 1 to February 28 or 29. When selecting members for a subcommittee, the president shall consider expressed interests and expertise of Councilmembers. Moreover, the President shall seek to provide all Councilmembers with equal opportunities to serve on the various subcommittees. Each subcommittee will appoint a chair based on a majority vote of the three members. Newly elected members shall fill the committee seats held by the prior councilmember until the President makes new subcommittee appointments. G. Attendance by Councilmembers not assigned to a subcommittee. Members of the City Council who are not assigned to a subcommittee may attend a subcommittee as a member of the public to observe but may not participate in any manner. H. Compliance with the Open Public Meetings Act. Subcommittee meetings shall be governed by the Open Public Meetings Act, provided no final action on legislative matters may be taken in a subcommittee meeting. Subcommittee meetings shall be treated as a "special meetings" and noted according to the procedures for special meetings. Subcommittees may meet in executive session provided that the executive session was listed on the agenda prior to the day of the meeting. I. Participating by non-members including city staff. Members of the public may attend for the purpose of observing but shall not participate in subcommittee meetings. There shall be no open comment period during subcommittee meeting for public testimony. Discussions shall be limited to City Council members assigned to the subcommittee, Administration, City staff .. and other speakers specifically requested by City Council members and City administration. J. Staffing. Staffing for committees shall occur in consultation with city administration. K. Materials. All written materials presented to a subcommittee shall be made available to all members of the City Council, and shall be available to the public, unless privileged or otherwise exempt from public disclosure. L. Minutes and recording of subcommittee meetings. Minutes shall be maintained for subcommittee meetings. Subcommittee meetings shall also be televised in the same manner as fully City Council meetings. M. Reports of proceedings. The Chair of each subcommittee shall summarize the work of the subcommittee at the City Council meeting that immediately follows the subcommittee meeting, including recommendations by the subcommittee. Any such recommendations shall also be included in in the subcommittee minutes. After the presentation by the chair, the other members of the subcommittee shall be allowed to provide any supplemental information including any dissenting opinions. The Chair may also prepare a written summary of the work of the subcommittee, but is not required to do so. If a written summary is prepared, other members of the committee are allowed to prepare a written summary of any additional information, including any dissenting opinion, which shall be attached to the report by the chair.