2015/09/02 Council Agenda Packet

Proposed additions to the City Council Procedures proposed by Paul Roberts Current draft July 28, 2015 New Section. Annual Retreat. A. Annual Retreat in January. Every year in the month of January, the City Council shall hold a retreat. The retreat shall be within the city limits of Everett. The date for the retreat shall be selected by the currently designated president of the City Council no later than December 1. The President shall seek to select a date so that all Councilmembers or as many as possible may attend, including any Councilmember-elect. B. Purpose. The purpose of the retreat is to set the Council agenda for the coming year, to review Council procedures and organization, and consider other matter as appropriate. The retreat is intended to provide an informal setting to encourage candid and creative discussions, and may include discussions with the Mayor, Administration, and City Departments. C. Action to Be Taken at Retreat. The council shall not take final action on any ordinance or resolution at the annual retreat. The council may take action in the form of making subcommittee assignments, creating any ad hoc subcommittees, adopting goals for the upcoming year and other action related to how the council will conduct business during the upcoming year. D. Participation by Administration and City Staff. The Mayor or the Mayor's designee shall have a standing invitation to attend to make a presentation on significant issues the Mayor foresees should be addressed in the upcoming year. Administration is free to have whichever staff members it so chooses attend. To the extent the Council deems certain staff members as important to attend, the Council President will coordinate any such request through the City Administration. Public Attendance. The Retreat is an open public meeting subject to the Open Public Meetings Act and shall be noted according to the procedures for noting a special meeting. Members of the public may attend but no open public comment period will be provided. F. Report. After the retreat, the City Council president shall prepare a report summarizing the issues during the next year the City Council identifies as significant. Minutes shall also be taken. New Section: City Council Subcommittees. A. Purpose. The City Council establishes subcommittees to provide members of the City Council an opportunity to review and discuss in detail issues and topics that are of interest to the City administration and 't h e Cita Council. 52