2015/09/02 Council Agenda Packet

EXHIBIT A SCOPE OF WORK In general, the Service Provider will perform the following work: 1. Analysis of the Everett Fire Department's existing operational and management model. Are there differentmodels by which the Everett Fire Department might provide its emergency response and prevention services in a more efficient manner, from a response time, staff deployment, apparatus deployment and/or financial perspective? 2. Analysis of operational and budgetary trade-offs. As the City continues to face General Fund budget challenges are there opportunities to provide emergency response and prevention services at a lower cost while still maintaining industry standards for response times? Alternatively, what are the service trade-offs if operational or management changes need to be made in response to these budget challenges? How can Everett maximize response time and effectiveness within these budget constraints? These analyses and associated deliverables will be divided into the three phases outlined below. The City reserves the right to modify the phases of work as required to fulfill the City's needs. Phase I. • Preliminary Analysis of Fire Department Operations and Management and Identification of Short- and Long -Term Opportunities During Phase I, the Service Provider (1) will conduct a preliminary analysis of the Fire Department's management and operations, including a Risk Assessment and a Standard of Cover study. This will serve as the basis for future analysis of the Fire Department During Phase I the Service Provider (2) will also conduct an opportunity analysis to identify short-term and longer-term opportunities for cost, management and operational efficiencies at the Everett Fire Department for future analysis and review in Phases II and III. Phase I will be completed no later than four months following contract execution date. a) The Service Provider will conduct an impartial, third -party data -driven analysis on all items, and should rely on evidence -based practices and emergency -response theory to devise and evaluate all short-term and long-term efficiency proposals. b) The Phase 1 Report will include a preliminary analysis of Fire Department management and operations in the form of a Risk Assessment followed by a Standard of Cover study, which together will serve as a baseline assessment of the Fire Department's organizational and management structure, and its operational performance. C) The Phase I Report will identify a broad scope of opportunities for efficiencies, but will not include full analyses of these efficiencies, which will occur in the later phases of this project. d) The Phase I Report will include specific descriptions of short-term and longterm opportunities for efficiencies, with rough detail on the magnitude of cost savings, labor impacts and/or service impacts associated with each item identified. e) Short-term efficiencies are defined as cost reduction or revenue generation items that do not impact labor contracts and that can be substantively evaluated in time for consideration for inclusion in a subsequent City budget f) Short-term efficiencies may include, but are not limited to: efficiencies in materials and supplies purchasing, staffing efficiencies among non -uniformed personnel, management efficiencies, consolidation or elimination of non -uniformed departmental functions and/or revenue enhancement opportunities. Page 12 Fitch 201 PSA 76