2015/09/02 Council Agenda Packet

10 g) Long-term efficiencies are defined as those operational changes, cost reduction items or revenue generation items that are complex in nature that may require labor negotiations that may impact emergency response time and/or capacity and that may result in a different deployment of staff, resources and apparatus for emergency response and prevention services. Long-term efficiencies will be more fully addressed in Phase III of this project h) Long-term efficiencies may include items such as: modifications to emergency -response crew size, modifying the type of apparatus deployed to respond to calls, different shift schedules, revising the number and location of fire stations and apparatus and reassessing management functions. i) The Phase I Report should serve as a high-level workplan for the successive phases of this project, and should outline the additional analytical tasks that the Service Provider expects to undertake in these phases. j) After submission of the Phase I Report the Service Provider will be available to conduct briefings to the City Budget Office, the Mayor's Office, the Everett City Council, the Everett Fire Department, the unions representing Everett fire fighters, and other stakeholders, as needed, to present the findings of the Report. Phase II. • Evaluation of Short -Term Opportunities During Phase II of this project the Service Provider will conduct a comprehensive assessment of each of the short-term efficiency opportunities identified in the Phase I Report. This analysis is intended to provide policymakers with a thorough assessment of each recommendation, and should provide all necessary information needed to evaluate the policy and financial trade-offs of each recommendation in the context of needing to balance the City's budget, while maintaining high-quality public safety services. Phase II will be completed no later than five months following contract execution date. a) The Phase II Report will include a full description of each short-term efficiency item, with accompanying analysis on: ❑ Fiscal impact, ❑ Externalities associated with implementation, ❑ Service impacts, ❑ Personnel impacts, ❑ A proposed implementation plan, ❑ The timeline required to fully implement each item. ❑ Any other factor relevant to an item's policy assessment or implementation. b) To the extent applicable, the Service Provider will provide information on other jurisdictions that have implemented similar efficiency measures, the agencies' related decision-making processes and an estimate of the actual financial or operational savings attained. C) After submission of the Phase II Report, the Service Provider will be available to conduct briefings to the City Budget Office, the Mayor's Office, the Everett City Council and the Everett Fire Department and other stakeholders, as needed to present the findings of the Report. Phase III. Comprehensive Analysis of Fire Department Operations and Management and Comprehensive Long - Term Opportunity Analysis Page 13 (Form Approved by laity ALorney's C -1 --ice ldovember 1, 2009) 77