2015/09/02 Council Agenda Packet

to The Phase III Report will include an in-depth evaluation of the Everett Fire Department's operations and management model and will include a thorough assessment of the long-term efficiency options identified in the Phase I Report, plus any others identified subsequently by the consultant or by the City of Everett Note that the tasks of Phase III may be modified by the City, but are expected to encompass this core work and/or similar tasks. Phase III will be completed no later than seven months following contract execution. The Phase III Report will include the following: EFD Operational and Management Model Analysis. a) The Phase III Report will contain a thorough evaluation of the Fire Department's management and operational model, and will assess whether or not there are different models by which EFD might provide its emergency response and prevention services in a more cost efficient manner. What are the advantages and disadvantages of each model? Efficiency, in this particular case, might be measured from a response time, staff deployment and/or apparatus deployment perspective, but should always emphasize cost efficiency in an increasingly constrained budget environment b) The Phase III Report will include a full description of each recommendation, with accompanying analysis on: ❑ Fiscal impact, ❑ Externalities associated with implementation, ❑ Service impacts, ❑ Personnel impacts, ❑ A proposed implementation plan, ❑ The timeline required to fully implement each item ❑ Any other factor relevant to an item's policy assessment or implementation. C) The Phase III Report will provide information on the operational and budgetary trade-offs that the City would need to consider in evaluating and implementing any of the proposed operational efficiencies, or any changes proposed to the Fire Department's operations. Such trade-offs should use, as points of reference, the Fire Department's current performance compared to the optimal performance standards under NFPA 1710 metrics. d) The Phase III Report should specifically include, if not already included in the items above, an analysis of the Fire Department's crew size paradigm, the type of apparatus deployed to respond to calls, shift schedules, the number and location of fire stations and apparatus, management functions, and other options as identified by the consultant e) To the extent applicable, the consultant will provide information on other jurisdictions that have implemented similar efficiency measures, the agencies' related decision-making processes and an estimate of the actual financial or operational savings attained. f) The Phase III Report will include recommendations on steps to take for further review of the major options proposed, as well a proposal for involving relevant stakeholders, including EFD command staff, EFD labor representatives and members of the community. g) After submission of the Phase III Report, the consultant will be available to conduct briefings to the City Budget Office, the Mayor's Office, the Everett City Council and the Everett Fire Department and other stakeholders, as needed, to present the findings of the Report. Page 14 (Form Approved by City Attorney's Office November 1, 2009)