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Reimbursement Spreadsheet (in the format provided by the County) <br /> detailing the expenditures for which reimbursement is sought, or other <br /> invoicing that provides the same level of detail. Reimbursement requests <br /> must be submitted to the County no later than the due dates listed within <br /> the Milestone Timeline (Exhibit D), but not more frequently than monthly. <br /> Reimbursement request totals should be commensurate to the time spent <br /> processing by the Subrecipient and the County. If the reimbursement <br /> request isn't substantial enough, the Subrecipient should request prior <br /> written approval from County Key Personnel to waive the due date in the <br /> Milestone Timeline (Exhibit D) and instead submit those costs on the next <br /> scheduled reimbursement due date contained in the Milestone Timeline. <br /> g. Any request for extension of a due date in the Milestone Timeline (Exhibit <br /> D) will be treated as a request for Amendment of the Agreement and must <br /> be submitted to the County's Key Personnel sufficiently in advance of the <br /> due date to provide adequate time for County review and consideration, <br /> and can be granted or denied within the County's sole discretion. <br /> h. All work under this Agreement must end on or before the Grant Agreement <br /> End Date, and the final reimbursement request must be submitted to the <br /> County within 20 days after the Grant Agreement End Date, except as <br /> otherwise authorized by written amendment of this Agreement and issued <br /> by the County. <br /> No costs for purchases of equipment/supplies will be reimbursed until the <br /> related equipment/supplies have been received by the Subrecipient, its <br /> contractor, or any non-federal entity to which the Subrecipient makes a <br /> subaward, and is invoiced by the vendor. <br /> j. Requests for reimbursement of equipment purchases must include a <br /> copy of the vendor's invoice and packing slip or a statement signed <br /> and dated by the Sub-grantee's authorized representative that states <br /> "all items invoiced have been received in good working order, are <br /> operational, and have been inventoried according to contract and <br /> local procurement requirements". <br /> k. Failure to timely submit complete reports and reimbursement requests as <br /> required by this Agreement(including but not limited to those reports in the <br /> Milestone Timeline) will prohibit the Subrecipient from being reimbursed <br /> until such complete reports and reimbursement requests are submitted and <br /> the County has had reasonable time to conduct its review. Final <br /> reimbursement requests will not be approved for payment until the <br /> Subrecipient is current with all reporting requirements contained in this <br /> Agreement. <br /> A written amendment will be required if the Subrecipient expects <br /> cumulative transfers between project budgets, as identified in the Budget <br /> (Exhibit E) and Work Plan/Approved Project (Exhibit C), to exceed 10% of <br /> the Grant Agreement Amount. Any adjustments to project totals not in <br /> compliance with this paragraph will not be reimbursed. <br /> m. Subrecipients shall only use federal award funds under this Agreement to <br /> supplement existing funds, and will not use them to replace (supplant) non- <br /> federal funds that have been budgeted for the same purpose. The <br /> Subrecipient may be required to demonstrate and document that the <br /> reduction in non-federal resources occurred for reasons other than the <br /> receipt or expected receipt of federal funds. <br /> DHS-EMD-Sno.Co.-UASI-FFY15 Page 4 of 25 E16-051 -Everett <br />