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vii. The Subrecipient shall develop a control system to ensure adequate <br /> safeguards to prevent loss, damage, and theft of the property. Any <br /> loss, damage, or theft shall be investigated and a report generated <br /> and sent to the County. <br /> viii. If the Subrecipient is authorized or required to sell the property, <br /> proper sales procedures must be established and followed to ensure <br /> the highest possible return. <br /> ix. If, upon termination or at the Grant Agreement End Date, there is a <br /> residual inventory of unused supplies exceeding $5,000 in total <br /> aggregate value which will not be needed for any other Federal <br /> award, or when original or replacement equipment is no longer <br /> needed for the original project or program or for other activities <br /> currently or previously supported by a Federal agency, the <br /> Subrecipient must comply with following procedures: <br /> A. The Subrecipient may retain the supplies for use on other non- <br /> Federal related activities or sell them, but must compensate <br /> the Federal sponsoring agency for its share. <br /> B. The Subrecipient must dispose of equipment as follows: <br /> i. Items of equipment with a current per-unit fair market <br /> value of less than $5,000 may be retained, sold or <br /> otherwise disposed of by the Subrecipient with no <br /> further obligation to the awarding agency. <br /> ii. Items of equipment with a current per-unit fair market <br /> value of more than $5,000 may be retained or sold and <br /> the Subrecipient shall compensate the Federal- <br /> sponsoring agency for its share. <br /> x. Records for equipment shall be retained by the Subrecipient for a <br /> period of six years from the date of the disposition, replacement, or <br /> transfer. If any litigation, claim, or audit is started before the <br /> expiration of the six year period, the records shall be retained by the <br /> Subrecipient until all litigation, claims, or audit findings involving the <br /> records have been resolved. <br /> b. The Subrecipient shall comply with EMD's Purchase Policy contained <br /> within the EMD Purchase Workbook version 2015.1 located at <br /> http://mil.wa.gov/emergency-management-division/grants/homeland- <br /> security-qrants, incorporated by reference and made part of this <br /> Agreement. No reimbursement will be provided unless the appropriate <br /> approval has been received. <br /> c. Allowable equipment and supply categories for 15HSGP are listed on the <br /> Authorized Equipment List (AEL) located on the FEMA website at <br /> http://www.fema.gov/preparedness-non-disaster-grants. The AEL <br /> consists of 21 categories which are divided into sub-categories. It is <br /> important the Subrecipient and any non-federal entity to which the <br /> Subrecipient makes a subaward regard the AEL as an authorized <br /> purchasing list identifying items allowed under the specific grant program, <br /> and includes items that may not be categorized as equipment according to <br /> the federal, state, local, and tribal definitions of equipment. Subrecipients <br /> are solely responsible for ensuring purchased items under this Agreement <br /> are authorized as allowed items by the AEL at time of purchase. <br /> If the item is not identified on the AEL as allowable under HSGP, <br /> Subrecipients must contact the County Key Personnel for assistance in <br /> seeking FEMA approval prior to acquisition. <br /> DHS-EMD-Sno.Co.-UASI-FFY15 Page 6 of 25 E16-051 -Everett <br />