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Expenditures or transfers to equipment expense will <br /> be disallowed when equipment has not been listed as <br /> a budget item. Other unlisted cost item transfers <br /> may be allowed, subject to the five (5) percent <br /> limitation. Each element of a multi-element budget <br /> shall be subject to these restrictions. <br /> b. Transfers to Indirect Costs: If the GRANTEE intends to <br /> transfer any money budgeted for direct costs to absorb <br /> increases in any indirect costs, prior written approval <br /> of the DEPARTMENT is required. <br /> c. Method of Compensation: Payment will be made at least <br /> quarterly and no more often than once per month. All <br /> payments will be made for deliveries or services <br /> performed on a reimbursable basis expressly conditioned <br /> upon submission to the DEPARTMENT of a state invoice <br /> voucher request form along with supportive documents <br /> which describe and document, to the satisfaction of the <br /> DEPARTMENT, the work performed, activities undertaken, <br /> or the progress of the project otherwise made. <br /> The voucher request form and supportive documents must <br /> itemize and break down all allowable costs into budget <br /> object categories; for example: personnel, fringe <br /> benefits, travel, equipment, supplies, contractual, <br /> construction, indirect charges, etc. A general guide- <br /> line for completion of the voucher request form and <br /> supportive documents is attached to this grant as <br /> Appendix "B, " and by this reference is made a part <br /> hereof. <br /> d. Period of Compensation: All payments will be for <br /> deliveries or services performed within the effective <br /> dates of this grant unless specifically modified in <br /> writing herein. <br /> e. Final Request(s) for Payment: The GRANTEE must submit <br /> final request(s) for compensation within thirty (30) <br /> days after satisfactory completion of the grant and <br /> within fifteen (15) days if completed at or near the end <br /> of a fiscal biennium. <br /> f. Maintenance of Records: All records supporting every <br /> request for payment shall be maintained in a manner <br /> which will provide an audit trail to the expenditures <br /> for which state support is provided. Original source <br /> documents shall be maintained by the GRANTEE and made <br /> available to the DEPARTMENT or a duly authorized audit <br /> representative upon request. <br /> 5 <br />