2015/11/04 Council Agenda Packet

tit 6 TRINE' The City of Everett Phase I-Investment Grade Audit Proposal 1 October 5, 2015 2 3 Mr.Joe Sullivan 4 Department of Enterprise Services 5 1500 Jefferson Street SE 6 PO Box 41476 7 Olympia,WA 98504-1476 8 9 SUBJECT: Detailed Investment Grade Audit Fee Proposal 10 The City of Everett Phase I—Investment Grade Audit 11 12 Dear Joe: 13 We are pleased to submit this Investment Grade Audit(IGA) Proposal for the City of Everett to upgrade the HVAC 14 and Lighting systems at the Water Pollution Control Facility Administration Building. TRANE will provide IGA level 15 engineering services, project development, cost estimating, energy/operational savings calculations, pre-retrofit 16 measurements and verification, and coordination with the utility provider(if applicable)for the subject project in 17 accordance with the following: 18 19 TRANE will undertake a detailed Investment Grade Audit(IGA) of the Administration Building. The primary focus of 20 the IGA includes the elements listed below to assemble a project that meets the defined cost effectiveness criteria, 21 achieves the operational goals of the City of Everett, and secures applicable utility incentives. 22 23 Primary IGA Focus/Scope of Work 24 25 1. Scope of Work Development 26 a. Procure and manage sub-consultants. 27 b. Trane will prepare a basis of design document to outline proposed equipment, design features and 28 controls intent. 29 c. Trane will prepare draft preliminary design drawings and scope of work narrative for City and DES 30 review. Final preliminary design drawings will incorporate comments and feedback from the City and 31 DES. The final preliminary design documents will be adequate to obtain guaranteed maximum pricing 32 (GMAX) and are estimated to be approximately 20% complete. 33 i. Mechanical design drawings to include a scope narrative, mechanical schedule, record boiler 34 and chiller risers updated with current site conditions, and preliminary design details. 35 ii. Electrical design drawings to include a scope narrative, power plans, one-line riser diagram 36 and panel schedules. Electrical design will incorporate the results of 30-day load logging at the 37 MCC and confirmation of MCC capacity. However, if the 30-day logging dictates that the 38 existing electrical distribution be modified additional design fee will be required. As identified 39 below, Trane recommends that the City carry a contingency in the event that additional 40 electrical design is required. It is unknown whether additional electrical design will be required. 41 iii. Controls design will include a points list and basic controls intent. 42 iv. As identified below, Trane recommends that the City carry a contingency in the event that the 43 remote condenser for the proposed chiller is heavier than the existing unit. It is unknown 44 whether structural design will be required. 45 d. Anticipated design/contractor meetings include; preliminary design kick off meeting, site visits as 46 required to create the preliminary scope documents, preliminary design review meeting with the City 47 and DES, and a formal pre-bid meeting and contractor site walk 48 49 2. Energy/Operational Savings Calculations 50 a. Calculate energy and operational savings calculations for the ECMs listed below. 51 b. Create pre-and post-retrofit measurement and verification plan. 52 c. Coordinate with the City regarding historical operational costs 53 d. Implement pre-retrofit M&V activities (measurements and logging). 54 e. Coordinate with local utility provider regarding applicable incentives. 55 1 95