2015/11/25 Council Agenda Packet

- r Exhibit A SCOPE OF WORK City of Everett - Task Order#14- Lift Station 33 and Lift Station 43 Construction Support Amendment October 20, 2015 . Background BHC Consultants,LLC has been providing construction services to the City of Everett(City)that include engineering and consulting services for the construction of the new Lift Station 43(LS43)and Lift Station 33(LS33)at the former Everett Landfill as part of the Riverfront Development Project(Project). The design of these lift stations was performed in Task Orders#11 and#12. Task Order#13 provided bidding services and construction services that • primarily addressed items that occurred at the beginning of the construction period,including RFIs,submittals, contract change initiatives and construction meeting participation. Task Order#14 will continue efforts addressed in Task Order#13,including project management, RFI's,technical submittals,contract change initiatives and construction meetings until both pump stations reach physical completion and will also include project closeout activities described below. The landscape architect,MacLeod Reckord,will also provide these services for an additional period to include final site restoration that consists of permanent paving,fencing and landscaping that are scheduled to begin 1 year after physical completion. Task Order#14.has many of the same tasks as Task Order#13. • The budget for Task Order#13 has been expended. This happened more quickly than originally projected,.because • we have exerted greater effort than anticipated while performing the scoped activities and because the City has - asked that we perform some unforeseen activities. The additional efforts include: • The implementation of EADOC to track project submittals,RFIs,clarifications and change orders(contract change initiatives)has taken significant effort that was not included in our scope or budget. BHC and • subconsultant staff attended training and practiced on the software to become proficient at using the program. After about 30 submittals had bean processed using traditional practices,submittals,Ricis and - contract change initiatives were migrated from standard computer files to the EADOC platform. Attending • software training,practicing to become proficient at the software,implementing the software mid-way through the project and to working within the system when it was partially populated has all taken additional time. • The absence of Construction Manager Al Rosenzweig during the first month required BHC to perform more tasks than originally scoped. During the period that Al was out and EADOC was not operational,BHC . - maintained the submittal and RFI logs,received submittals and RFIs emailed from MSI and filed them in an orderly fashion until Al returned to work. This went on for the first submittal 25 submittals and 20 RFIs. Upon Al's return, BHC sent the documents to the City for their files. ■ Additional Technical Submittals—as of August 1st we have reviewed 40 submittals and many of them required three re-submittals and a few required four re-submittals. To complete the project,we estimate BHC will lead the review of 15 submittals and or re-submittals,and the subconsultants will review 30 additional submittals for a total of 85 submittals: The Task Order 13 budget for BHC's effort was based on 50 submittals. 20 October 2015 P2Mi of 3 " _0_ • +stet"SULTA t s