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SHAREPOINT IMPLEMENTATION OUTLINE: <br /> Advisicon will implement City of Everett's SharePoint Online system in a phased approach.Through <br /> Advisicon's phased approach, our clients are able to adopt and implement strategic project <br /> management improvements one-step at a time, growing from one level of maturity to the next. <br /> Through this process of optimization and knowledge transfer, Advisicon clients realize sustained results <br /> and scalable business options. <br /> Phase 1: SharePoint Online Requirements Mapping & Site Planning <br /> Requirements:Activities: <br /> 1. Project Kickoff Meeting and Group Organization Communication, Planning Working Processes <br /> identified <br /> 2. Build Stakeholder/Departmental Map for ensuring good requirements and business needs <br /> mapping, buy-in and sign-off for design and requirements <br /> 3. Map Existing to Future Site Capabilities and Requirements <br /> 4. Provide Live working Demonstration Workshops for iterative feature and functional layout <br /> selection and bake-offs for Site Design, Styles, Navigation and functional elements of the <br /> Share Point Site <br /> 5. Create Site Level Map for City to Departmental Structure, Navigation and Layout Standards <br /> 6. Identify Key Departmental Requirements that will still follow overall branding and Site <br /> Navigation, but allow for personalized functionality per department <br /> 7. Review what should be migrated over vs. being rebuilt or repurposed from the existing <br /> SharePoint site <br /> 8. Develop Future Training and Knowledge Management Rollout Plan <br /> 9. Develop Security and Permissions Standards and Rubric for simple end user and site <br /> management <br /> 10. Gather, analyze, refine, and document City of Everett's business,technical, and other <br /> requirements for SharePoint Online implementation and migration of data <br /> 11. Establish Policy for Site Maintenance and Align Site Design with ease of use capabilities for City <br /> of Everett <br /> Requirements Gathering&Managing Process Stakeholder Support Analyzer <br /> __. amiab /tile . .,t,,,, <br /> h wfvw <br /> [SW: p <br /> n . <br /> ' I et <br /> ,--._::::•:‘,..v - '-' - '-`-- t - - -l <br /> _ ) <br /> ® I <br /> ..<,. ._� �_ Page 10 <br />