2015/12/09 Council Agenda Packet

3 EXHIBIT A-SCOPE OF WORK 1. Work to Be Performed by Cities Digital Phase I—Post Processed- Scan, index, store,view and retention/disposition of post processed contracts,ordinances,resolutions and motions. • All hardware, server components and software installed and functional-COMPLETED • • Initial overview training for implementation team-COMPLETED • Software Configuration-COMPLETED • Quick Fields Configuration- COMPLETED • Folder Structure and Retention Configuration-COMPLETED • Assistance with development of Governance Plan for Implemented Functions and Departments • Test System and Processes against design- COMPLETED • Develop Administration Training,End User Training and Training documentation. • Train Administrators and End Users • Establish 30 day period of load testing for final acceptance. -COMPLETED Phase II—Expansion of system to include access for read-only users. • Initial overview training for implementation team • Read-only web portal configuration • Review of Governance Plan to incorporate and implement Phase II functions and departments • Test System and Workflow Processes against design • Develop Administration Training, End User Training and Training documentation. • Train Administrators and End Users • Establish 30 day period of load testing for final acceptance Phase III—Contracts and POs • Configure Laserfiche to store Contracts and POs • Test System and Workflow Processes against design • Develop Administration Training,End User Training and Training documentation. • Train Administrators and End Users Phase IV—Microfilm Conversion and Address Documents • Configure Laserfiche to store address related documents • Develop import process for Microfilm • Test System and Workflow Processes against design • Develop Administration Training, End User Training and Training documentation. • Train Administrators and End Users 10