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h 2 <br /> �' v <br /> ti <br /> HDR Services <br /> 1. Create the Project Management Plan (Project Guide) outlining the project scope,team <br /> organization, schedule, and communications information. <br /> 2. Coordinate and manage the project team. <br /> 3. Subcontract with and manage project subconsultants. <br /> 4. Prepare monthly status reports describing the following: <br /> a) Services completed during the month <br /> b) Services planned for the next month <br /> c) Needs for additional information <br /> d) Scope/schedule/budget issues <br /> e) Schedule update and financial status summary <br /> f) Provide an estimated cash flow(billing) forecast <br /> 5. Prepare monthly invoices formatted in accordance with contract terms. <br /> 6. Project Manager will attend monthly project management meetings with the client. <br /> Project Manager to review project scope, schedule, and budget issues. <br /> Client Responsibilities <br /> 1. Attend project management meetings. <br /> 2. Timely processing and payment of invoices. <br /> 3. Review and process contract change requests and amendments, if needed. <br /> Assumptions <br /> 1. The design phase of this project duration will be 8 months. <br /> 2. One project management meeting will be held via phone per month (total of 8) with 1 <br /> hour of project manager time will be required for each meeting preparation, attendance, <br /> follow-up, and notes. <br /> 3. invoices will be HDR standard invoice format. <br /> 4. Expense backup will be provided with monthly invoices. <br /> Deliverables <br /> 1. Scope of services, schedule (Gantt chart in MS Project), and budget(e-mailed PDF file). <br /> 2. Project Management Plan (Project Guide) (e-mailed PDF file). <br /> 3. Subconsultant subcontracts (PDF file). <br /> 4. Monthly reports and invoices (one copy with invoice, e-mailed PDF file) <br /> 5. Monthly project schedule and budget updates (included in monthly project report, <br /> emailed PDF file). <br /> 6. Project management meeting agenda and notes (e-mailed PDF files). <br /> City of Everett—DSO Modifications 1 2 <br /> Scope of Services <br />