2017/12/20 Council Agenda Packet

■ JANITORIAL STAFF The janitorial staff maintain the cleanliness of the building. Daily tasks are emptying garbage, cleaning the common bathrooms,cleaning and mopping the dining room. Hallways and common areas are cleaned and mopped per a weekly schedule. • MAINTENANCE STAFF The maintenance staff provides maintenance services for the building,including scheduled maintenance,plumbing,electrical,and minor repairs,painting,unit turns,and responding to resident repair requests. I. MAINTENANCE PLAN: Long term: Replacement reserves are built into the operating budget and will be set aside for capital replacement and repairs to the building and its systems. Routine Maintenance: It is primarilye the responsibility of the Maintenance Person to perform basic preventative maintenance and to notify management of more serious problems needing attention. The budget includes costs for routine painting and bringing the units to market-ready condition. Each tenant will be responsible to maintain their units in a clean and safe condition. Repair request forms are submitted at the front desk by residents and reviewed and prioritized daily by the Maintenance Person or the Business Manager. The property's overall maintenance objective is to provide decent, safe and sanitary housing for its residents. Preventative maintenance is as important as responsive maintenance. CHS's goal is to focus enough attention on planned preventative maintenance so as to reduce the incidence of response-type maintenance,thus keeping unexpected expenses to a minimum. Appliances and mechanical equipment are inspected at least annually. An inventory of all equipment,with date of installation and warranty information, is kept on-site. If deficiencies to any equipment are noted either the on-site staff or a contractor will make repairs. If a replacement is needed,it will be coordinated between CHS and the on-site staff. Residents will be trained in the proper use of each appliance when initially occupying a unit,-and will be encouraged to report malfunctions promptly. During the periodic unit inspections, all smoke detection devices are tested for operability. The maintenance person will replace any inoperable smoke detectors or batteries. The fire alarm system and fire extinguishers are inspected and tested annually by a contractor licensed to perform these tasks. Any deficiencies are corrected immediately. The maintenance person is responsible for checking exterior lights for operability on a regular basis. Upon receiving a notice to vacate from a resident,the resident is provided a list of recommended tasks to be completed prior to a move-out inspection. In order for management to determine if 22