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Microsoft 12/19/2017
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Microsoft 12/19/2017
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Entry Properties
Last modified
4/4/2018 3:19:25 PM
Creation date
4/4/2018 3:03:08 PM
Metadata
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Contracts
Contractor's Name
Microsoft
Approval Date
12/19/2017
Council Approval Date
12/13/2017
End Date
12/31/2020
Department
Information Technology
Department Project Manager
Kevin Walser
Subject / Project Title
Microsoft Enterprise Agreement
Tracking Number
0001127
Total Compensation
$1,264,285.68
Contract Type
Agreement
Contract Subtype
Technology
Retention Period
6 Years Then Destroy
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(u) Adding Licenses for previously ordered Products. Additional Licenses for previously <br />ordered Products other than Online Services may be added at any time but must be <br />included in the next true -up order. Additional Licenses for Online Services must be ordered <br />prior to use, unless the Online Services are (1) Identified as eligible for true -up in the <br />Product Terms or (2) included as part of other Licenses. <br />g. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts <br />for any changes since the initial order or last order. If there are no changes, than an update <br />statement must be submitted instead of a true•up order. <br />(1) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the <br />number of Qualified Devices and Qualified Users (if ordering user -based Licenses) at the <br />time the true -up orderis placed and must order additional Licenses for all Qualified Devices <br />and Qualified Users that are not already covered by'existing Licenses, including any <br />Enterprise Online Services. <br />(it) Additional Products. For Additional Products that have bean.previously ordered under <br />this Enrollment, Enrolled Affiliate must determine the;maxmum, number of Additional <br />Products used since the latter of the lnillal-,order,. tha,last_hue-up, order, or the prior <br />anniversary date and submit a true -up order that accounfs:for anytncrease. <br />(ill) Online Services. For Online Services identified as eligible:: for trde.uiS in the Product <br />Terms, Enrolled Affiliate may'piace a reservation_ order for the additional''1.iCenses prior to <br />use and payment may be deferred until tti*hezt•true: up..order. Migrosofi'wili provide a <br />report of Reserved Licenses ordered__,buiarot yet invbiced,to Enrolled`Afflllate and its <br />Reseller, Reserved Licenses will be invoiced retrdactivelyto (he.man(h.in which they were <br />ordered. <br />(iv) Subscription .License reductions. 'Enrolled .Affliafe, may reduce the quantity of <br />Subscription' Licenses at the' Enrollment:anniversary. date on a prospective basis if <br />permitted in the Product Terms, A"fioliows: <br />1) For Suhscriptidn Licenses that are part of <br />an enterprise -wide purchase, Licenses may <br />be. reduced (fake total:quantity of Licens@sand°Software Assurance for an applicable <br />group Mont s:orexo'eeds the ,quantity,oItQualiffed Devices and Qualified Users (if <br />ordering use+rased,Licenses) identified" the Product Selection Form, and includes <br />any addttional Qualifled;Davices aiid;Qualified Users added In any prior true -up orders. <br />Stepcup Licenses do hot count towards.,this total count. <br />2}. For 'Enterprise Online Services that are not a part of an Enterprisewide purchase, <br />Licenses_ can.be .reduced`:as:long as the;,initial order minimum requirements are <br />maintained. <br />aj ;For.Additional Products.. available as Subscription Licenses, Enrolled Affiliate may <br />reduce the. Licenses;.af the License count is reduced to zero, then Enrolled Affiliate's <br />use of the applicable Subscription License will be cancelled. <br />Invoice's will be adjusted to reflect any reductions in Subscription Licenses at the true -up <br />order Enrollment anniversary. date and effective as of such date. <br />(v) Update statement. An update statement must be submitted instead of a true -up order if, <br />since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not <br />changed the number of Qualified Devices and Qualified Users licensed with Enterprise <br />Products or Enterprise Online Services; and (2) has not increased its usage of Additional <br />Products. This update statement must be signed by Enrolled Affil'iate's authorized <br />representative. <br />(vi) True -up order period. The true -up order or update statement must be received by <br />Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - <br />year true -up order or update statement Is due within 30 days prior to the Expiration Date, <br />end any limneo reservations within this 30 day period will not be accepted. Enrolled Affiliate <br />EA2018EnrGov(US)SLG(ENG)(Nov2016) Page4 of to <br />Document X20.10634 <br />
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