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3.3.1 The academy will not reimburse for "backfill" of any employees assigned <br /> to the academy. Only documented costs for the Participating Entities <br /> employee directly related to an academy assignment will be reimbursed. <br /> 3.3.2 If a recruit is dismissed at any point during the academy, the <br /> Participating Entity will be expected to pay the full academy tuition based on <br /> the beginning recruit count. <br /> 3.3.3 All purchases for the academy, which are approved in advance by the <br /> Joint Board, shall constitute a Reimbursable Expense. All purchase orders, <br /> receipts and documentation must be submitted to SSCFR within 30 days of <br /> academy completion. <br /> 3.3.4 All other Reimbursable Expenses may be billed to the academy with <br /> sufficient documentation. The Joint Board reserves the right to approve such <br /> costs. <br /> 3.4 Calculation of "Final Adjusted Cost" and "Cost per Recruit". Upon <br /> academy completion, SSCFR will calculate the Final Adjusted Cost for each Participating <br /> Entity. These costs will consist of all Reimbursable Expenses, Cost per Recruit by dividing <br /> the Final Adjusted Cost by the total number of initial recruits participating in an academy. <br /> Example: Final Adjusted Cost$210,000 Divided by 30 Recruits <br /> Cost per Recruit = $7,000 <br /> 3.5 Reconciliation Report and Final Invoice. Upon calculating the Cost per <br /> Recruit, SSCFR shall issue a Reconciliation Report to the Joint Board for approval. The <br /> Reconciliation Report will identify each Participating Entity's additional cost and/or refund. <br /> Upon approval of the Reconciliation Report, SSCFR will issue a final invoice and/or refund <br /> to each Participating Entity. Invoices will be due and payable within 30 days of <br /> receipt. Delinquent invoices will accrue interest at the rate of 5% per month. <br /> Example Reconciliation Table <br /> For the following example: total reimbursable expenses were $200,000 with 28 <br /> recruits participating. Cost per recruit: $200,000/28 = $7,142.86 <br /> Participating Reimbursable Recruits Recruit Share Reimbursement <br /> Entity Expenses Cost or <br /> Payment <br /> MFD $50,000 7 $50,000.00 $ 0 <br /> LSF $100,000 4 $28,571.40 $71,428.60 <br /> Dist. 7 $40,000 7 $50,000.00 $10,000.00 <br /> EFD $10,000 10 $71,428.60 $61,428.60 <br /> Total $200,000 28 $200,000 $0 <br />