William P Ott 8/1/2018 - Laserfiche WebLink

1 Contractor Responsibility 2 The CONTRACTOR shall furnish to each BOARD member, one copy of all 3 pertinent documents which are or may become necessary for the BOARD to 4 perform their function. Pertinent documents may include any drawings or sketches, 5 calculations, procedures, schedules, estimates, or other documents which are 6 created in the planning or the performance of the contract work. Copies of any 7 documents provided to the BOARD must also be furnished to the STATE. 8 9 State.Responsibility 10 The STATE shall furnish the following services and items: 11 12 A. Contract-Related Documents: The STATE shall furnish the BOARD three 13 copies of the contract documents, including change orders, written 14 instructions issued by the STATE to the CONTRACTOR, or other 15 documents pertinent to the performance of the contract, and therefore, 16 necessary to the BOARD's work. 17 18 B. Coordination and Services: The STATE's project engineer for the contract 19 will, in cooperation with the CONTRACTOR, coordinate the operations of 20 the BOARD. The STATE, through the project engineer, will arrange or 21 provide conference facilities at or near the contract site and provide 22 secretarial and copying services. 23 24 Suggested Administrative Procedures 25 Objective 26 The principal objective of the BOARD is to assist in the resolution of disputes, 27 which would otherwise be submitted to litigation processes, and encourage the 28 STATE and the CONTRACTOR to resolve issues at the lowest level possible. If this 29 objective is achieved, such disputes can be resolved promptly, with minimum 30 expense, and with minimum disruption to the administration and performance of the 31 work. It is not intended for the STATE or the CONTRACTOR to default on their 32 normal responsibility to amicably and fairly settle their differences by 33 indiscriminately assigning them to the BOARD. It is intended that the mere 34 existence of the BOARD will encourage the STATE and the CONTRACTOR to 35 resolve potential disputes without resorting to this appeal procedure. But when a 36 dispute which is serious enough to warrant the BOARD's review does develop, the 37 machinery for prompt and efficient action will already be in place. 38 39 The BOARD, the STATE and the CONTRACTOR shall develop by agreement the 40 BOARD's rules of operations and procedures to be followed for the PROJECT. In 41 developing the agreement, the parties shall take into consideration their respective 42 duties and responsibilities as set forth in their various agreements. Below are 43 definitions of the responsibilities of theBOARD, and general guidelines which may 44 be considered in developing the rules of operations and procedures for the 45 BOARD.These guidelines express, in general terms,the policy for the creation and • 46 operation of the BOARD based on the STATE's Standard Specification 1-09.11(1), 47 and any modification to that Standard Specification in the Special Provisions of the 48 construction Contract. 49 50 Responsibility of the BOARD 51 The BOARD will render findings and recommendations on disputes between the CITY OF EVERETT GRAND AVENUE PARK BRIDGE July 2017 WO#3688 Appendix J—2 i!