William P Ott 8/1/2018 - Laserfiche WebLink

1 CONTRACTOR and the STATE arising from the construction contract. Primarily, 2 the BOARD will consider claims and disputes involving interpretation of the Plans, 3 Specifications, Special Provisions, delays, acceleration of the work, scheduling, 4 classification of extra work, changed conditions, design changes, and the like. 5 During its regular visits to the job site, the BOARD will encourage the settlement of 6 differences at the job level. 7 8 The BOARD will refrain from officially giving any advice or consultative services to 9 either party. The individual members will act in a completely independent manner 10 and will have no consultative or business connections with either party; except for 11 payments for services on the BOARD. 12 13 During routine meetings of the BOARD as well as during formal hearings, BOARD 14 members should refrain from expressing opinions on the merits of statements on 15 matters under dispute or potential dispute. Opinions of BOARD members 16 expressed in private sessions should be kept strictly confidential. 17 18 Normally, the BOARD member selected by the first two as the Third Party Member 19 will act as Chairman for all activities. However, this post may be delegated to 20 another member from time to time. 21 22 Regular Construction Progress Meetings 23 All regular meetings are expected to be held at or near the job site. The frequency. 24 of regular meetings will be set by agreement of the BOARD, the STATE and the 25 CONTRACTOR, consistent with the construction activities and the matters under 26 consideration and dispute. Each meeting is expected to consist of a round table 27 discussion and a field inspection of the work being performed on that contract. A 28 member of the STATE's staff is expected to conduct the round table discussion, 29 and the round table discussion attendees are expected to include selected 30 personnel from the STATE and the CONTRACTOR. The agenda for each meeting 31 will be set by the BOARD and may include the following elements in an order to be 32 determined by the BOARD: 33 34 • Meeting opened by Chairman of the BOARD. 35 • Remarks by the STATE'S representative. 36 • A description by the CONTRACTOR of work accomplished since the last 37 meeting, the current status of the work schedule, and a forecast for the 38 coming period. 39 • An outline, by the CONTRACTOR, of potential problems and a description 40 of same. 41 • An outline, by the STATE'S Project Engineer, of the status of the work from 42 the STATE's point of view, including an assessment of potential problems 43 and a description of same, if any,from the STATE's point of view. 44 • A brief description, by the CONTRACTOR or the STATE, of potential claims 45 or disputes, which have surfaced since the last meeting. 46 • A summary, by the CONTRACTOR,the STATE or the BOARD, of the status 47 of past disputes and claims. 48 49 The STATE will prepare minutes of all regular meetings and circulate them for 50 revision and approval by all concerned. 51 CITY OF EVERETT GRAND AVENUE PARK BRIDGE July 2017 WO#3588 Appendix J-3