2018/09/05 Council Agenda Packet

EXHIBIT A 3 Scope of Work SCOPE OF WORK • LAC has outlined a scope to assist the City of Everett with its asset management system evaluation process for various infrastructure including water filtration plant assets,wastewater collection assets,water transmission and distribution systems,transportation and right-of-way systems, and stormwater systems. Other departments such as parks,facilities, and transit are NOT included in this scope in Phase A yet will be evaluated on limited basis just for their maintenance management system needs in Phase B. STUDY APPROACH Successful completion of this comprehensive operations evaluation is dependent on successful interaction and participation between LAC and City personnel, as well as LAC's background and experience. The work plan has been developed to ensure effective and interactive communication—leading to a comprehensive result that reflects the true needs for the City's maintenance and operations. The City has outlined four work products for the project,identified in three Phases. Our scope has been developed to provide the City with these desired deliverables. The first major work product is to evaluate the City's existing operations and asset management practices. This effort will lead into LAC providing Asset Management Program and work practice optimization recommendations. This work will also provide the basis for a draft scope of work and specifications for a Computer Maintenance Management System(CMMS)that will meet the needs and objectives of the City.Many of the Asset Management Program and work practice optimization recommendations will utilize the new CMMS software functionality. A final report will be provided by LAC to the City,that will include actionable recommendations for improvement opportunities. In this phase,LAC will produce two working papers, a draft, and final report.At four stages in the process, a working presentation will be made to the review committee,and at three stages in the effort,a presentation will be made to all the employees (eighteen meetings). The final report will be the basis for replacement and enhancement of the City's CMMS and Asset Management Program. The next work product is to assist in the selection of an enhanced Computerized Maintenance Management System(CMMS)in Phase B. The efforts for this task will include drafting the request for proposal(RFP), and assisting in the proposal reviews and selection process of the CMMS. LAC will assist in providing technical guidance during the evaluation of the proposals. Those firms that are shortlisted will be required to make a presentation,in which LAC will assist with the preparation of the presentation script and provide relevant City data for the proposed vendor to utilize. LAC with then assist the City to.select the best system and related modules matching their specific needs. This system will be used as a tool to manage City assets and operations,in adherence with the recommendations from the first deliverable. LAC will then work with the selected Vendor and the City to set up and configure the system. The third key work product is the production of an implementation plan, also in Phase B that will address how new business processes can be implemented and optimize the new CMMS system, as well as outline the system rollout and related configuration. The Tmplementation Plan will detail how the recommended improvements to the Asset Management Program should be implemented using the selected CMMS to meet the identified opportunities. 8/14/18 Exhibit A- 1 City of Everett,WA 17