Otak Inc 9/12/2018 Amendment 7 - Laserfiche WebLink

500-503 Attending Project/Site Meetings, when Requested When requested, the Consultant will attend the pre-construction meeting, periodic field meetings during construction, and final project walk-through. Budget for this task is based on the Consultant preparing for and attending a maximum of twelve (12) two-hour meetings to discuss construction issues. 500-504 Client Coordination and Reporting, during Construction The Consultant will direct and supervise internal staff team members and their activities for the duration of the construction project. The Consultant will monitor and track scope activities, budget expenditures, and prepare monthly progress reports and invoices with sufficient detail to demonstrate expended effort and budget status. Task 500 Deliverables: • Prepared Addenda • "Conformed" plans and specifications • Returned submittal reviews and RFI response/clarifications • Revised drawings (construction changes/change orders) • Monthly Progress Reports and Invoices • Department of Ecology O&M documentation (water quality treatment units) Task 500 Assumptions: • City shall be responsible for: • Printing bid documents, distributing and tracking document distribution. ▪ Distributing addenda, facilitating pre-bid and bid opening, and distributing bid tabulation. ▪ Acting as primary contact for receiving bidding questions. • Printing and issuing "for construction" documents. ▪ Providing the Consultant with three sets (specifications and half-size plans), of"Approved for Construction" documents. • Directly communicate with the contractor on all issues. Monitoring contractor tracking and documenting of all changes during construction necessary to preparing record drawings, including obtaining red-line markups from the contractor. • Preparation of record drawings. • The number of construction RFIs, submittal reviews, and change orders is unknown and actual level of effort for this task will vary. Budget for this task is established from assumed hours for anticipated staff based upon similar assistance provided on previous comparable projects. Task budget to be expanded as necessary as project progresses and consultant will monitor budget status and advise client when the task budget is 85% exhausted to determinate at that time if an amendment should be executed. • Addendum preparation budget is based on preparation of two addenda. • Project bid solicitation is anticipated to occur no sooner than November 2018 • Project construction assistance services budget is based on providing services for consecutive eighteen (18) month duration (bid solicitation through project closeout). • Project progress reports and invoicing will be submitted monthly. Invoice backup information (timesheets, mileage and expense logs, etc.)will not be submitted with invoicing, except for copies of subconsultant invoice documentation. Backup information will be made available for staff auditing purposes, if requested. • Labor and expense task level-of-effort budgets are estimates and consultant reserves the right to transfer unused task budgets to accomplish other service-task scope activities, if necessary, and only upon approval from the City. City of Everett 2 Cleveland Avenue Sewer System Replacement and Storm Water Separation Otak